The four heights
The same task, four distances: today's deadline, the next reviewer, the stuck moment, the pattern.
Execute — do the immediate task
+I need to follow up on the supplier's contract questions. Flag the email from Elena Morales sent…
Execute — do the immediate task
+I need to follow up on the supplier's contract questions. Flag the email from Elena Morales sent Tuesday, subject 'Vendor SLA exceptions', for follow-up and assign it to me with a reminder on Friday at 10:00 so I can draft a response after the weekly meeting. Check the thread has the latest attachment before you set the reminder.
Pasted it? When the reply comes back, push once: ask it to sharpen the weakest part. — Did this prompt help?
Improve — make it easier to accept
+Before I flag this for follow-up, make it obvious why I must act. Put the missing decision point —…
Improve — make it easier to accept
+Before I flag this for follow-up, make it obvious why I must act. Put the missing decision point — whether we accept the 48-hour response window — at the top of the flagged note, list the affected contract IDs, and call out anything in the thread that would make procurement pause.
Pasted it? When the reply comes back, push once: ask it to sharpen the weakest part. — Did this prompt help?
Decide — diagnose the stuck moment
+Elena Morales asked about accepting a 48-hour SLA in the thread I just opened. Procurement is…
Decide — diagnose the stuck moment
+I opened the thread and realized the SLA decision is overdue
Elena Morales asked about accepting a 48-hour SLA in the thread I just opened. Procurement is waiting; I fear approving it without checking the exceptions log will cost us service credits. I cannot see who has the exceptions list. Who should I ask first and what wording gets the quickest yes or no from procurement?
Pasted it? When the reply comes back, push once: ask it to sharpen the weakest part. — Did this prompt help?
Become — change the pattern
+Every week I flag items during calls and then forget them; follow-ups slip until they become…
Become — change the pattern
+I keep losing track of follow-ups after meetings
Every week I flag items during calls and then forget them; follow-ups slip until they become crises. What habit will make my follow-up list reliable? Suggest a simple process I can do in 10 minutes after each meeting that prevents items from being missed.
Pasted it? When the reply comes back, push once: ask it to sharpen the weakest part. — Did this prompt help?
Next to this one
Other email and calendar work people do in Microsoft Outlook.
Every task here came from the work, not from a feature list — which is why the prompts name what you want done and never the button that does it. The tool changes; the work does not.
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The rest of the map
Same library, five ways in.