Check spelling and grammar

Check spelling and grammar in Microsoft Word — with three ready prompts, from the immediate task to the lasting pattern.

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3 ready prompts

Written for the moment this actually comes up.

Execute — do the immediate task

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I need this memo tidy and correct for Monday's client meeting. Read from top to bottom, correct…
I need this memo tidy and correct for Monday's client meeting. Read from top to bottom, correct spelling and grammar, keep my legal phrasing intact, and flag any sentence that changes meaning. Return a clean version ready to paste into the firm template and a two-line note of any risky edits I should personally review.

Decide — diagnose the stuck moment

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I just ran an automated check that wants to replace all instances of 'shall' with 'will'. The…

I ran spellcheck and it suggested changing 'shall' to 'will' everywhere.

I just ran an automated check that wants to replace all instances of 'shall' with 'will'. The partners expect 'shall' in obligations; the client prefers 'will'. I am afraid a bulk replace will upset precedent language but leaving inconsistent terms looks sloppy. Which is likelier to cause pushback and what specific course lets me preserve legal intent while satisfying the client's tone?

Become — change the pattern

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Across filings I keep losing time because I fight over small grammar edits that change legal…

Repeated rounds of grammar fixes invert legal meaning or erase emphasis.

Across filings I keep losing time because I fight over small grammar edits that change legal emphasis, then re-open documents for another partner who reverts them. Where should I draw the line between copyediting and legal editing? Recommend a rule-set I can apply in three decisions: what to change silently, what to flag, and when to force a partners' sign-off, so I stop cycling edits and meet filing deadlines.

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Other word processor work people do in Microsoft Word.

Every task here came from the work, not from a feature list — which is why the prompts name what you want done and never the button that does it. The tool changes; the work does not.
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