Format columns and sections

Format columns and sections in Microsoft Word — with the four heights of help laid out: do it now, make it easier for the next person to accept, work out the right move when you are stuck, and learn the pattern so it stops coming back.

4prompt heights
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The four heights

The same task, four distances: today's deadline, the next reviewer, the stuck moment, the pattern.

Execute — do the immediate task

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I have a two-page memo that must print as a single double-column handout for tomorrow's training.…
I have a two-page memo that must print as a single double-column handout for tomorrow's training. Turn the document into two columns across both pages, keep the section headings on their own lines, and make sure bullet lists don’t split across columns. Check that images align to the top of their column and that the footer with the page number remains single-column on every page.

Improve — make it easier to accept

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Before I send this handout to Melissa in Training, make the structure obvious to a quick reviewer:…
Before I send this handout to Melissa in Training, make the structure obvious to a quick reviewer: show the column flow by keeping each section heading above its first paragraph, prevent orphans and widows in each column, pull a one-line summary of the key point to sit under the heading, and flag any long paragraphs that should be broken so readers don't lose the thread.

Decide — diagnose the stuck moment

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I just pasted a long article into the draft and the text now jumps between columns so headings are…

I just pasted a long article and the columns collapsed into odd breaks.

I just pasted a long article into the draft and the text now jumps between columns so headings are isolated and bullet lists split mid-item. I need to send a clean two-column handout to Training by 2pm and Melissa will call out anything that looks amateur. What most likely caused the breaks, what quick repairs get the layout readable in 30 minutes, and what should I check last before sending?

Become — change the pattern

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Across the last four handouts I spend the most time rescuing headings that start a column and…

Headings and bullets keep breaking across columns in every handout.

Across the last four handouts I spend the most time rescuing headings that start a column and bullet lists that split mid-item. I want a habit that stops this before it happens. Which two document habits will prevent column orphans and broken lists, how do I apply them as I edit, and what simple checklist item do I run before exporting to PDF?

Next to this one

Other word processor work people do in Microsoft Word.

Every task here came from the work, not from a feature list — which is why the prompts name what you want done and never the button that does it. The tool changes; the work does not.
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