Implement approval workflows

Implement approval workflows in SAP — with the four heights of help laid out: do it now, make it easier for the next person to accept, work out the right move when you are stuck, and learn the pattern so it stops coming back.

4prompt heights
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The four heights

The same task, four distances: today's deadline, the next reviewer, the stuck moment, the pattern.

Execute — do the immediate task

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We must put the new invoice approval flow into operation. Send the draft workflow to Priya in…
We must put the new invoice approval flow into operation. Send the draft workflow to Priya in finance and then to Simon in procurement to confirm approvers and thresholds, with a firm deadline of Friday COB; check that approval levels match current delegation of authority before publishing.

Improve — make it easier to accept

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Before I enable this approval workflow, make it easy for approvers to act: surface the total…
Before I enable this approval workflow, make it easy for approvers to act: surface the total invoice value and related PO at the top, show a one-line rationale for any price variance, make the approve/reject buttons obvious, and flag invoices that exceed their discretionary limit so they route to the right manager.

Decide — diagnose the stuck moment

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Invoices meant to auto-route to team leads are landing on the CFO's desk. I configured the…

Approvers keep escalating invoices that should be within limits

Invoices meant to auto-route to team leads are landing on the CFO's desk. I configured the workflow, Priya in finance maintains limits, and approvers complain they can't see the PO context. I don't know if the routing logic or the limit table is wrong. What's the quickest check to identify whether this is a routing rule error or a data issue, and what immediate fix keeps the payables team from bottlenecking?

Become — change the pattern

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Every time we reorganize, approval workflows fail and invoices stall. I manage workflow configs, HR…

Approval workflows keep breaking after org changes

Every time we reorganize, approval workflows fail and invoices stall. I manage workflow configs, HR drives org changes, and managers lose visibility. Where am I wasting time reconciling org charts and workflow rules, and what single routine or artifact should I create to prevent approvals from breaking after future org updates?

Next to this one

Other enterprise resource planning work people do in SAP.

Every task here came from the work, not from a feature list — which is why the prompts name what you want done and never the button that does it. The tool changes; the work does not.
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The rest of the map

Same library, five ways in.