Merge sales, CRM, and billing export PDFs into one combined document and arrange pages so corresponding client records…
Open Adobe Acrobat.
Go to File > Combine Files.
Click Add Files and select the PDF files you want to merge.
Arrange the files in your desired order by dragging and dropping them within the list.
Click Combine to merge the selected files into a single PDF document.
Save the new combined PDF to your preferred location.
You can preview and reorder files before combining to ensure the final PDF is in the correct sequence.
This runs in the Acrobat app - there is no separate API for this task.
Keeping 'Preserve Bookmarks' on is important because it creates a clear table of contents in your new PDF. Each original report becomes a top-level bookmark. This makes it much easier to navigate and find specific sections within your large combined document.
Yes, if your combined PDF is too large, you can compress it afterwards. Combining files rarely makes the file size smaller. After you have combined your reports, use Acrobat's 'Optimize PDF' or 'Reduce File Size' feature to make the document smaller and easier to share.
| Feature | Main Purpose | Workflow |
|---|---|---|
| Combine Files | Join multiple separate documents (PDFs, Word, Excel, etc.) into one new PDF. | You choose all files first, then arrange them and combine into a new document. |
| Insert Pages | Add pages from one PDF into an existing open PDF document. | You open a PDF, then choose another PDF file to insert its pages at a specific spot. |
Page numbers can restart in a combined PDF because each original file had its own set of printed page numbers, starting from 1. When you combine them, Acrobat sees these as separate sets. To fix this, you can add continuous page numbers to the entire combined document after merging, which will override the original page numbers.