I keep scrambling to produce accessible files at the last minute. It’s embarrassing and blocks audiences. Identify the…
Enable the accessibility tools in Adobe Acrobat Pro for all users who will participate in the workflow.
Best practiceYou must add the Accessibility tools to the Tools Pane for efficient access; right-click the Tools Pane and select Accessibility.
Standardize your PDF accessibility process by defining a checklist of required steps (e.g., tagging, reading order, alt text, running the Accessibility Checker) to be performed in Acrobat before integration.
Save the remediated, accessible PDF to a shared location accessible by your automation or workflow platform (e.g., SharePoint, OneDrive, network drive).
CautionAvoid using 'Print to PDF' as it strips accessibility tags and formatting.
Configure your automation platform (such as Power Automate or an enterprise workflow tool) to monitor the shared location for new or updated PDFs.
Set up the workflow to trigger an action (such as sending for review, archiving, or distributing) only when a PDF passes Acrobat's built-in Accessibility Checker.
Best practiceYou can automate this by requiring a completed accessibility report file or a metadata flag indicating accessibility compliance.
Optionally, export the Accessibility Checker report and include it as an attachment or metadata in the automated workflow for audit or compliance tracking.
Best practiceIncluding the accessibility report in the workflow helps downstream users verify compliance without opening Acrobat.
Test the end-to-end workflow by submitting a sample accessible PDF and confirming that all automation steps execute only when accessibility requirements are met.
You can export the Accessibility Checker report in Acrobat and attach it to your workflow for compliance tracking.
This runs in the Acrobat app - there is no separate API for this task.
In Adobe Acrobat, you can use the 'Accessibility Check' tool, which scans your PDF and points out anything that might make it hard for people with disabilities to use. This helps you find and fix problems before sharing your document.
PDF accessibility means making sure everyone, including people with disabilities, can read and use your PDF. It's important because it helps everyone get the same information, no matter how they access it.
Yes, there are other tools like PAC (PDF Accessibility Checker) and some online services that can check PDFs for accessibility, but Adobe Acrobat is one of the most common and has many features for fixing issues.
Adding accessibility checks to your workflow means you always make sure your documents are usable by everyone. This is helpful for school, work, and following laws or rules about accessibility.
Some common issues are missing text descriptions for images, no proper headings, and text that can't be read by screen readers. Checking for these helps make your PDF better for everyone.