How can AI Assistant help me quickly understand a very long proposal?

Open your proposal in Acrobat. Click the 'AI Assistant' button. Choose 'Generate AI summaries'. AI Assistant will create an outline and list key insights. These summaries have clickable links so you can go straight to the original text in your proposal. This saves you time by highlighting the most important parts.

What is the difference between asking questions in a single PDF and using PDF Spaces with AI Assistant?

Feature Scope Benefit. Asking questions in a single PDF Works with one PDF document at a time. Get detailed answers and summaries specific to that single document, with direct source links within it. Using PDF Spaces Works with up to 100 documents (PDFs, Office files, notes, web links) at once. Ask questions and get insights that combine information from many different documents, helping you find connections or compare data across all of them.

Data-Heavy Proposal Readability in Adobe Acrobat — How-to & AI prompts

AI prompts

1 way to ask · copy any one

DBecome — “help me grow”Across the last [N=6] proposals, reviewers ignored appendices when files were over [size=50…+

Across the last [N=6] proposals, reviewers ignored appendices when files were over [size=50 MB]. Design a standard packaging approach that balances quick downloads and full archival access. Specify what goes into a one-page executive appendix summary, what we keep in a compressed archive, and a simple index page that orients reviewers. Explain one process change to make this the default for the next [rfp].

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

How to do it

the tool · the steps · what to avoid

1
Open Adobe Acrobat and sign in with your Adobe account.
2
Ensure your subscription includes access to the AI Assistant feature.
3
If using Acrobat desktop, go to the Edit menu, select Preferences, and check for a Generative AI section to confirm the feature is enabled.
4
Open the PDF document you want to summarize.
5
Locate and select the AI Assistant panel or button, typically found in the right-hand sidebar or toolbar.
6
In the AI Assistant interface, type or select the option to generate a summary of the entire document.
7
Wait for the AI Assistant to process the PDF and display a concise, structured summary of the main points.
8
Review the summary and, if needed, copy or export it for your records.
Best practiceFor sensitive documents, review Adobe's privacy settings and consider whether to use the AI Assistant, as summaries may be processed in the cloud.

In the appWith the API

You can quickly get a structured summary of any PDF by using the AI Assistant panel in Acrobat without reading the entire document.

This runs in the Acrobat app - there is no separate API for this task.

Glossary

words on this page

AI AssistantA tool in Acrobat that lets you ask questions about your PDF and get answers with source links.ExampleYou ask the AI Assistant, 'What are the main conclusions?' and it provides a summary with page numbers.

Source CitationsThese are links that show you exactly where information came from in your document.ExampleClicking on the bracketed numbers in the report reveals the source citations for the data.

PDF SpacesA feature that lets you ask questions and get answers from many documents at once.ExampleUsing PDF Spaces, you ask a question about company policy and get answers from various internal documents.

Who does this

3 roles

Research AnalystLegal AssistantContent Strategist

FAQ

about this task

Open your proposal in Acrobat.
Click the 'AI Assistant' button.
Choose 'Generate AI summaries'.
AI Assistant will create an outline and list key insights. These summaries have clickable links so you can go straight to the original text in your proposal. This saves you time by highlighting the most important parts.

The main purpose of AI Assistant is to make it easier and faster for you to get information from PDFs and other documents. It helps you by summarizing content, answering your questions with source citations, and finding insights across many files. This means you spend less time reading and more time understanding.

Yes, AI Assistant can help with that using 'PDF Spaces'. You can add up to 100 PDFs, Office files, notes, or web links to a Space. Then, you can ask questions and the AI Assistant will look for answers and insights across all those documents at once. This is very useful for finding common themes or comparing information from many sources.

You can trust AI Assistant's answers because it provides 'source citations'. This means that for every answer or summary it gives, it shows you exactly where that information came from in the original document. You are not getting a 'black-box' answer; you can always click the link and check the source yourself to be sure the information is correct.

Feature	Scope	Benefit
Asking questions in a single PDF	Works with one PDF document at a time.	Get detailed answers and summaries specific to that single document, with direct source links within it.
Using PDF Spaces	Works with up to 100 documents (PDFs, Office files, notes, web links) at once.	Ask questions and get insights that combine information from many different documents, helping you find connections or compare data across all of them.

Data-Heavy Proposal Readability

When to use it

AI prompts

How to do it

Glossary

The real tasks

Who does this

FAQ

Sources

Adobe help