How do I send an Acknowledgement Form to many people and get their answers back?

Open your Acknowledgement Form in Acrobat. Click 'Distribute' and choose to collect responses on a server (like SharePoint) for many recipients. Acrobat creates a '_responses' Portfolio for all answers. Use the Forms Tracker to see who responded and send reminders. Click 'View Responses' for a spreadsheet of all submissions.

How is collecting form responses to a server different from collecting them in my email inbox?

Feature Email Inbox Collection Server Collection (SharePoint/Network). Recipient Scale Good for a few recipients Scales well to many recipients Inbox Impact Can clutter your email inbox Keeps your email inbox clean Response Storage Responses arrive as individual emails Responses stored centrally on the server Management Harder to manage many individual emails Easier to manage and track all responses

Distribute Acknowledgement Form in Adobe Acrobat — How-to & AI prompts

AI prompts

2 ways to ask · copy any one

AExecute — “help me do it”Send the revised Code of Conduct training PDF to all employees for acknowledgement, create a…+

Send the revised Code of Conduct training PDF to all employees for acknowledgement, create a version that employees can sign to confirm receipt, and track acknowledgements by department HR leads by [deadline=next Friday].

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

BImprove — “do it better”Before distributing the Code of Conduct for acknowledgement, surface the two biggest changes on…+

Before distributing the Code of Conduct for acknowledgement, surface the two biggest changes on page one, include a one-click acknowledgement statement tuned for line managers, set recipient groups by department and route outstanding acknowledgements to HR lead [contact=Carla Nguyen] weekly, and ensure the tracking report shows department-level completion percentages.

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

How to do it

the tool · the steps · what to avoid

1
Open the PDF form you want to distribute in Adobe Acrobat.
2
Select Tools in the upper-left and then choose Prepare Form.
3
In the right pane, click Distribute.
4
Choose how you want to collect responses (e.g., Email or Internal Server) and click Continue.
CautionMake sure your recipients have access to the method you select for collecting responses.
5
Enter the email addresses or server location for your recipients and adjust any message or options as needed.
6
Click Send to distribute the form.

In the appWith the API

You can track responses and manage distributed forms directly from the Prepare Form tool's right pane.

This runs in the Acrobat app - there is no separate API for this task.

Glossary

words on this page

PortfolioA special PDF file that holds other files, like all the answers to your form.ExampleYou gather all your project reports, images, and spreadsheets into one PDF portfolio for easy sharing.

TrackerA tool that shows you who has filled in your form and lets you send reminders.ExampleThe form tracker shows three people completed the survey and two still need reminders.

ServerA central computer that stores information and can be accessed by many people, like SharePoint.ExampleFiles saved on the company's server can be accessed by any authorized team member.

Who does this

3 roles

HR CoordinatorAdministrative AssistantProject Manager

FAQ

about this task

Open your Acknowledgement Form in Acrobat.
Click 'Distribute' and choose to collect responses on a server (like SharePoint) for many recipients.
Acrobat creates a '_responses' Portfolio for all answers.
Use the Forms Tracker to see who responded and send reminders.
Click 'View Responses' for a spreadsheet of all submissions.

The 'filename_responses' Portfolio is a special file Acrobat makes automatically. It gathers all the answers you get from your form into one place. This helps you keep all your data organized and easy to find, instead of searching through many emails.

Yes, if you choose to collect responses by email, your inbox can get very full, especially if you send the form to many people. To avoid this, it's better to choose to collect responses on a server like SharePoint or a network drive. This keeps your inbox clear and manages responses more efficiently.

Feature	Email Inbox Collection	Server Collection (SharePoint/Network)
Recipient Scale	Good for a few recipients	Scales well to many recipients
Inbox Impact	Can clutter your email inbox	Keeps your email inbox clean
Response Storage	Responses arrive as individual emails	Responses stored centrally on the server
Management	Harder to manage many individual emails	Easier to manage and track all responses

You should use the Forms Tracker because it helps you see who has filled in your Acknowledgement Form and who has not. It also lets you send reminders to people who still need to respond. This makes sure you get all the answers you need and saves you time from checking manually.

Distribute Acknowledgement Form

When to use it

AI prompts

How to do it

Glossary

The real tasks

Who does this

FAQ

Sources

Adobe help