◆ Acrobat · convert

Enable Legal Review

Combine all signed [dealer agreements] into a single searchable PDF, run OCR to recognize text in scanned signatures, …

2ready prompts
1real task
3roles
See the prompt↓More convert workflows

When to use it

real situations

AI prompts

2 ways to ask · copy any one
AExecute — “help me do it”Combine all signed [dealer agreements] into a single searchable PDF, run OCR to recognize text…+
Combine all signed [dealer agreements] into a single searchable PDF, run OCR to recognize text in scanned signatures, name it [filename=Signed Dealer Agreements - 2026], and save it to [folder=Legal's review folder] so they can quickly scan export and tariff clauses.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.
BImprove — “do it better”Prepare the combined file for quick legal review: put a generated index with [contract dates]…+
Prepare the combined file for quick legal review: put a generated index with [contract dates] and [dealer names] at the front, ensure OCR is accurate on all scanned pages, and highlight pages containing export and tariff language so [team=Legal] can jump directly to potential issues.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

How to do it

the tool · the steps · what to avoid
  1. 1

    Sign in to the Adobe Admin Console at https://adminconsole.adobe.com with your admin credentials.

  2. 2

    Navigate to the Products tab and select your Acrobat product deployment.

  3. 3

    Click on the settings icon or gear icon for the Acrobat product profile you want to configure.

  4. 4

    Locate the sharing and collaboration permissions section within the settings panel.

  5. 5

    Disable or restrict the sharing and review features by toggling off the relevant options (such as 'Allow users to share files for review' or 'Enable commenting in shared files').

    CautionRestricting sharing or review features will prevent users from initiating or participating in shared reviews through Acrobat.

  6. 6

    Set any additional permissions as required, such as limiting sharing to specific domains or disabling external sharing.

  7. 7

    Click the save or apply button to enforce the new sharing and review restrictions for all users in the selected product profile.

    Best practiceFor sensitive documents, review all sharing permissions regularly to ensure compliance with your organization's data policies.

    Best practiceSome admins recommend disabling sharing for large groups and enabling it only for designated reviewers to reduce accidental data exposure.

You can verify sharing restrictions by attempting to use the Share feature in Acrobat as a test user after applying changes.

This runs in the Acrobat app - there is no separate API for this task.

Glossary

words on this page
ReviewWhen people look at a file and add their comments to it.ExampleThe team will review the draft proposal and add their comments before the meeting.
Public linkA web link anyone can use to see and comment on your shared PDF.
ConsolidateTo combine many separate things into one single thing.ExampleWe need to consolidate all sales reports from different regions into one master spreadsheet.

The real tasks

the one, listed here
Create a single, searchable file of signed dealer agreements so legal can quickly review export and tariff clauses.

Who does this

3 roles
IT AdministratorEnterprise Acrobat Product OwnerCompliance Manager

FAQ

about this task
  1. Open your PDF in Acrobat.
  2. Click Share at the top bar.
  3. Choose to share with a public link or pick specific people.
  4. Reviewers sign in and add comments.
  5. Check 'Shared by you' to track responses.

To consolidate comments means that all feedback from different reviewers appears in one PDF file. This is important because it saves time and avoids confusion. You do not have to look through many different copies of the document. Instead, you see everyone’s comments together, so it is easier to read, compare, and act on the feedback. This helps keep your review process organized and clear.

No, reviewers must sign in before they can add comments to the shared PDF. If they do not sign in, they will not be able to leave feedback. Make sure everyone you invite knows they need to sign in to participate in the review.

  • All comments are merged into one file, so you do not have to combine them yourself.
  • You can track who has responded and see all feedback in one place.
  • It saves time and avoids mistakes from mixing up different file versions.
  • You get notifications when someone comments, so you stay updated.
  1. Go to 'Shared by you' in Acrobat to check the review status.
  2. See who has responded and who has not.
  3. Remind the people who have not added comments yet.

Sources

where this comes from

Adobe help

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