How do I make sure my e-signature request gets to the right person?

Double-check the recipient's email address for typos before sending. Confirm that your company's email system allows emails from adobesign@adobesign.com. Add an authentication step, like an SMS code, for important agreements.

How is requesting e-signatures different from just sending a PDF by email?

Feature Requesting e-signatures Sending PDF by email. Tracking You can track who signed and when. No automatic tracking of signatures. Legality Provides a legal audit trail for signatures. No built-in legal proof of signature. Security Can add authentication steps (e.g., SMS). Relies on email security only. Workflow Guides signers through specific fields. Recipient must print, sign, scan, and return.

Approve Before Mapping in Adobe Acrobat — AI Prompts

AI prompts

2 ways to ask · copy any one

AExecute — “help me do it”Review complex survey data PDFs to identify methodological errors before updating maps: search…+

Review complex survey data PDFs to identify methodological errors before updating maps: search the PDF set for inconsistent unit labels, compare two versions to highlight differences in measurement protocols, and flag pages with potential inconsistencies for the survey lead to examine.

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

BImprove — “do it better”Before I send findings to the mapping team, make the methodological concerns clear and…+

Before I send findings to the mapping team, make the methodological concerns clear and actionable: produce a short annotated file showing each inconsistency with page and line references, suggest likely causes and the minimum corrective check, and include a checklist the survey lead can use to confirm whether data should be corrected or excluded.

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

How to do it

the tool · the steps · what to avoid

1
Open your PDF document in Adobe Acrobat.
2
Click All Tools in the left pane.
3
Select Request e-signatures from the tools list.
4
In the Request signatures window, add the email addresses of the people who need to sign.
5
Click Specify where to sign (or similar) to place signature fields as needed.
6
Click Send to send the document for signature.
7
Monitor the status of your document in the Home or Manage tab.
Best practiceRecipients do not need an Adobe account to sign; they can sign via the email link in any browser.

In the appWith the API

desktop

none

Glossary

words on this page

e-signatureAn e-signature is a digital way to sign documents online, just like signing with a pen.

recipientA recipient is a person who gets the document and needs to sign or acknowledge it.

sequential signingWhen people sign a document one after another, in a specific order.

Who does this

1 role

Conservation Scientist

FAQ

about this task

Double-check the recipient's email address for typos before sending.
Confirm that your company's email system allows emails from adobesign@adobesign.com.
Add an authentication step, like an SMS code, for important agreements.

The order of signers matters because it defines the workflow. If approvals must follow a chain of command, like a manager then a director, you use 'SEQUENTIAL' routing. If multiple people can approve at any time, like different team leads, you use 'PARALLEL' routing. Choosing the correct order ensures the approval process flows smoothly and correctly according to your organization's rules.

If you forget to add a signature field to an attached document, the recipient will not be able to sign that specific document. This is a common reason why people report that 'it didn't work'. Always review all attached documents and confirm that every single one has the necessary signature fields placed on it before you send the request.

Feature	Requesting e-signatures	Sending PDF by email
Tracking	You can track who signed and when.	No automatic tracking of signatures.
Legality	Provides a legal audit trail for signatures.	No built-in legal proof of signature.
Security	Can add authentication steps (e.g., SMS).	Relies on email security only.
Workflow	Guides signers through specific fields.	Recipient must print, sign, scan, and return.

You should allowlist adobesign@adobesign.com to prevent e-signature requests from going to spam. If this email address is blocked, your recipients might not get the documents you send for their signature or approval, which can cause delays and confusion.

Approve Before Mapping

When to use it

AI prompts

How to do it

Glossary

The real tasks

Who does this

FAQ

Sources

Adobe help

Video

Other guides

When it fails