How do I send a PDF form to many people using Distribute Form?

Open your PDF form in Acrobat. Click 'Distribute'. Choose if you want to collect answers by email or on a server. Acrobat will then help you send the form to your chosen recipients and collect their responses.

Distribute Reusable Template in Adobe Acrobat — How-to & AI prompts

AI prompts

2 ways to ask · copy any one

AExecute — “help me do it”Create a fillable submission checklist PDF template that lists required documents per market…+

Create a fillable submission checklist PDF template that lists required documents per market ([market=EU, UK, US]) with checkboxes and signature fields so project teams consistently attach required documents for each filing.

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

BImprove — “do it better”Before rolling out the checklist, build the form with conditional sections for EU, UK and US,…+

Before rolling out the checklist, build the form with conditional sections for EU, UK and US, include mandatory fields for dossier ID and preparer name, add a dropdown for market selection that auto-checks required items, and save it to the team template library with version notes.

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

How to do it

the tool · the steps · what to avoid

1
Open the PDF form you want to distribute in Adobe Acrobat.
2
Select Tools in the upper-left and then choose Prepare Form.
3
In the right pane, click Distribute.
4
Choose how you want to collect responses (e.g., Email or Internal Server) and click Continue.
CautionMake sure your recipients have access to the method you select for collecting responses.
5
Enter the email addresses or server location for your recipients and adjust any message or options as needed.
6
Click Send to distribute the form.

In the appWith the API

You can track responses and manage distributed forms directly from the Prepare Form tool's right pane.

This runs in the Acrobat app - there is no separate API for this task.

Glossary

words on this page

DistributeTo send out the form to many people so they can fill it in.ExampleThe manager will distribute the survey to all employees to gather their feedback.

Forms TrackerA tool that helps you see who has filled in your form and who has not.ExampleThe forms tracker showed that three people had completed the survey, but five had not.

PortfolioA special PDF file that holds other files, like all the answers to your form.ExampleYou gather all your project reports, images, and spreadsheets into one PDF portfolio for easy sharing.

Who does this

3 roles

HR CoordinatorAdministrative AssistantProject Manager

FAQ

about this task

Open your PDF form in Acrobat.
Click 'Distribute'.
Choose if you want to collect answers by email or on a server.
Acrobat will then help you send the form to your chosen recipients and collect their responses.

The Forms Tracker is a special part of Acrobat that helps you manage your distributed forms. It shows you exactly who has filled out your form and who has not. This is very useful because you can see the progress of your form, send reminders to people who haven't replied, and easily view all the collected answers in one place.

If you collect many form responses through email, your email inbox can quickly become very full and messy. This makes it hard to manage all the replies. It's better to use a server for collecting responses if you expect many people to fill out your form, as this keeps your email clean and organizes the data more efficiently.

Using a server to collect form responses is better than email when you have many recipients. A server can handle a large number of replies without making your email inbox full. It also makes it easier to manage and export all the responses into one spreadsheet, which is more organized for large projects.

When you distribute a form, Acrobat automatically creates a special file called 'filename_responses' Portfolio. This Portfolio holds all the answers you get. You can also use the 'View Responses' option in the Forms Tracker to see all submissions together in one spreadsheet.

Distribute Reusable Template

When to use it

AI prompts

How to do it

Glossary

The real tasks

Who does this

FAQ

Sources

Adobe help