How do I make sure my combined PDF is easy to navigate?

Before combining, make sure 'Preserve Bookmarks' is turned on in the Combine Files tool. This will create a bookmark for each original file you added. These bookmarks act like a table of contents, letting you quickly jump to different sections of your new PDF.

What is the difference between merging PDFs with 'Combine Files' and inserting pages?

Feature Combine Files Insert Pages. Purpose Creates one new PDF from multiple separate files (PDFs, Word, Excel, etc.). Adds pages from another PDF into an existing open PDF. Source Files Can use many different file types. Only uses other PDF files. Output Always a new, single PDF document. Modifies an existing PDF document. Workflow Start from scratch, select all files, set order. Open one PDF, then choose where to add pages from another PDF.

Assemble Vendor Dispute Bundle in Adobe Acrobat — How-to & AI prompts

AI prompts

2 ways to ask · copy any one

AExecute — “help me do it”Combine all correspondence, contracts, invoices, and payment records related to vendor dispute…+

Combine all correspondence, contracts, invoices, and payment records related to vendor dispute with [vendor=GreenTech] into one PDF bundle, add attachments of bank confirmations, and send it to Legal with a short cover stating we believe no additional payment is owed.

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

BImprove — “do it better”Before sending [vendor=GreenTech] the dispute bundle, assemble a chronological evidence packet:…+

Before sending [vendor=GreenTech] the dispute bundle, assemble a chronological evidence packet: contracts, invoices, delivery receipts, payment confirmations, and internal notes; add a one-page timeline and statement of our position, flag any gaps Legal will question, and request a recommended legal response and escalation plan.

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

How to do it

the tool · the steps · what to avoid

1
Open Adobe Acrobat.
2
Go to File > Combine Files.
3
Click Add Files and select the PDF files you want to merge.
4
Arrange the files in your desired order by dragging and dropping them within the list.
5
Click Combine to merge the selected files into a single PDF document.
6
Save the new combined PDF to your preferred location.

In the appWith the API

You can preview and reorder files before combining to ensure the final PDF is in the correct sequence.

This runs in the Acrobat app - there is no separate API for this task.

Glossary

words on this page

BundleA group of documents collected together for a specific purpose.ExampleThe lawyer prepared a bundle of all relevant evidence for the upcoming court hearing.

ThumbnailA small picture that shows what a page or file looks like.ExampleClicking on the thumbnail of page 5 quickly displays the full content of that page.

BookmarkA link in a PDF that helps you jump to a specific part of the document.ExampleClicking the 'Exhibit A' bookmark takes you directly to the relevant court document.

Who does this

3 roles

Office AdministratorLegal AssistantAcademic Coordinator

FAQ

about this task

Before combining, make sure 'Preserve Bookmarks' is turned on in the Combine Files tool.
This will create a bookmark for each original file you added.
These bookmarks act like a table of contents, letting you quickly jump to different sections of your new PDF.

The 'Combine Files' feature in Adobe Acrobat lets you take many different types of documents, like Word files, images, or other PDFs, and merge them into one single PDF document. This is useful for creating a complete packet or report from various sources.

No, if your original documents already have page numbers printed on them, combining them will likely result in restarted page numbers for each new document. The 'Combine Files' tool merges the content as is. After combining, you will need to use Acrobat's 'Add Header & Footer' tool to apply new, continuous page numbers across the entire merged PDF if you want them to flow sequentially.

It is a good practice to keep your original files for a few days after you combine them. This is because if you find a mistake in the combined PDF or need to change the order of documents, you can easily re-combine them without having to recreate the original files. This saves time and effort if a re-merge is needed.

Feature	Combine Files	Insert Pages
Purpose	Creates one new PDF from multiple separate files (PDFs, Word, Excel, etc.).	Adds pages from another PDF into an existing open PDF.
Source Files	Can use many different file types.	Only uses other PDF files.
Output	Always a new, single PDF document.	Modifies an existing PDF document.
Workflow	Start from scratch, select all files, set order.	Open one PDF, then choose where to add pages from another PDF.

Assemble Vendor Dispute Bundle

When to use it

AI prompts

How to do it

Glossary

The real tasks

Who does this

FAQ

Sources

Adobe help

Video

Other guides

When it fails