Apply consistent page numbering across the batch of legal delivery records for [period=Q2] so reviewers can reference …
Open your PDF document in Adobe Acrobat (not Acrobat Reader).
Select View from the top menu, then choose Show/Hide > Navigation Panes > Bookmarks to open the Bookmarks pane.
Go to the Tools tab and select Action Wizard.
Click New Action to create a custom batch process.
In the action builder, locate and add the Recognize Text and Detect Structure (or Auto Bookmark, if available) steps to your action.
NoteThe exact step name may vary depending on your Acrobat version; 'Auto Bookmark' is available in Acrobat Pro and some enterprise versions.
Configure the structure detection/bookmarking step to use document headings or Table of Contents as the source for bookmarks.
Best practiceIf your PDF was created from Word or another structured source, ensure that heading styles were preserved for best results.
Add any additional steps you need (such as saving the file).
Save and name your new action.
Run the action on your open document or select a batch of documents to apply the bookmarks automatically.
Best practiceSome third-party plugins or scripts can enhance batch bookmarking if Acrobat's built-in tools do not detect all headings as expected.
You can preview and edit automatically generated bookmarks in the Bookmarks pane after running the batch action.
This runs in the Acrobat app - there is no separate API for this task.
Bookmarks are like a digital table of contents for your PDF. They are important because they let readers quickly jump to specific sections or pages. This makes long documents much easier to use and understand, saving time for anyone reading your PDF.
Yes, if your document has a table of contents in the publishing app, Acrobat can often create bookmarks automatically when you make the PDF. This saves you time from adding them manually.
To make a long report easy to read, organize your bookmarks to match the heading structure of your document. You can nest bookmarks by dragging them under other bookmarks. For example, a 'Chapter 1' bookmark could have 'Introduction' and 'Methods' nested under it. This creates a clear, hierarchical navigation that helps readers quickly find specific sections without scrolling through the whole document.
You should rename a new bookmark immediately because new bookmarks often have a default name like 'Untitled'. If you don't rename it, all your bookmarks might look the same, making your document hard to navigate. A clear name helps you and others understand what each bookmark links to.