Send the finalized schedules PDF to department heads [recipients=Anna Ruiz, Tom Blake, and Priya Shah], share links th…
Log in to your Adobe Acrobat Sign enterprise account.
Navigate to the E-Sign section and select the option for bulk sending agreements.
Upload the mandatory document (such as a policy or disclosure) that requires employee acknowledgment.
Enter an agreement name and customize the message that will be sent to all recipients.
Add recipients by uploading a CSV file or manually entering employee names and email addresses.
Review the agreement settings to ensure compliance requirements are met (such as authentication or deadlines).
Initiate the bulk send to distribute individual agreements to each recipient for signature.
Monitor agreement status and download reports to track which employees have signed and which are outstanding.
Best practiceTo avoid email deliverability issues and domain blacklisting, consider sending in smaller batches (e.g., 10 emails per hour) if your organization has not previously bulk-sent from this domain.
You can track the signing status of each recipient in real time from the Manage dashboard after sending.
This runs in the Acrobat app - there is no separate API for this task.
When you use Send in bulk, Acrobat takes your main document (the 'parent template') and creates a separate, unique document for each signer. These individual documents are called 'child agreements'. Each child agreement has its own audit trail, meaning its own record of who signed and when, and signers cannot see each other's documents.
Send in bulk will count as 500 separate transactions. Even though you start with one parent template, Acrobat creates an independent child agreement for each of the 500 signers. Each of these child agreements counts against your total transaction limits. It's important to be aware of your plan's limits before sending large batches.
A CSV file is very useful because it allows you to add many recipients at once, up to 1,000, without typing each name and email individually. More than that, a CSV can also set specific roles for each recipient, define authentication methods, and even pre-fill default field values unique to each signer. This saves a lot of time and reduces errors for large distributions.
| Feature | Sending One by One | Send in bulk |
|---|---|---|
| Setup Time | Slower for many signers, manual entry for each. | Faster for many signers, use CSV for up to 1,000. |
| Privacy | Signers usually see only their own document. | Signers never see other recipients or their documents. |
| Agreement Count | Each manual send is one agreement. | Each recipient gets a unique 'child agreement', counting as one agreement each. |
| Acrobat Version | Available in most Acrobat versions. | Requires Acrobat Pro or Pro for teams. |