◆ Acrobat · organize

Enable Reliable Citations

Add consistent Bates page numbers and item identifiers to the scanned case files so each page reads Case ID [case id] …

2ready prompts
1real task
3roles
See the prompt↓More organize workflows

When to use it

real situations

AI prompts

2 ways to ask · copy any one
AExecute — “help me do it”Add consistent Bates page numbers and item identifiers to the scanned case files so each page…+
Add consistent Bates page numbers and item identifiers to the scanned case files so each page reads Case ID [case id] followed by a sequential page number, and confirm numbering matches the file inventory.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.
BImprove — “do it better”Number the packet so citations are reliable — apply Bates stamps that include [collection…+
Number the packet so citations are reliable — apply Bates stamps that include [collection code], [box number], and page sequence, ensure stamps don't obscure text, update filenames to include the same identifier, and produce a one‑page index mapping original file names to Bates ranges for citation in footnotes.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

How to do it

the tool · the steps · what to avoid
  1. 1

    Open your PDF document in Adobe Acrobat (ensure you are signed in and have an active AI Assistant subscription).

  2. 2

    Locate and select the AI Assistant feature, typically found as a button or panel in the Acrobat interface.

  3. 3

    Type a clear prompt in the AI Assistant's input area, such as 'Create a structured outline of this document' or 'Generate a study guide from this PDF.'

    Best practiceBe as specific as possible in your prompt to get the most relevant and useful outline or report.

  4. 4

    Review the generated outline or report in the AI Assistant panel.

  5. 5

    Copy the generated content to your clipboard or export it using the available options.

    NoteYou may need to manually paste the content into a separate document for further editing or formatting.

You can quickly generate a summary or outline by describing exactly what you want in the AI Assistant’s chat box.

This runs in the Acrobat app - there is no separate API for this task.

Glossary

words on this page
AI AssistantA tool in Acrobat that lets you ask questions about your PDF and get answers with source links.ExampleYou ask the AI Assistant, 'What are the main conclusions?' and it provides a summary with page numbers.
Source CitationsThese are links that show you exactly where information came from in your document.ExampleClicking on the bracketed numbers in the report reveals the source citations for the data.
PDF SpacesA feature that lets you ask questions and get answers from many documents at once.ExampleUsing PDF Spaces, you ask a question about company policy and get answers from various internal documents.

The real tasks

the one, listed here
Add consistent page numbers and item identifiers to scanned case files so I can cite them reliably in footnotes.

Who does this

3 roles
Research AnalystInstructional DesignerStudent

FAQ

about this task
  1. Open your PDF in Acrobat and start AI Assistant.
  2. Ask your question in the chat box.
  3. AI Assistant gives you answers with clickable links to the exact place in your PDF where the information is found. This helps you check the facts and use them as citations.

The main purpose of AI Assistant is to help you quickly understand and get information from your documents. It answers questions, summarizes content, and provides source citations so you can trust the information it gives you.

Yes, AI Assistant can help you with this using 'PDF Spaces'. You can ask questions across up to 100 PDFs, Office files, notes, transcripts, or web links at the same time. This feature helps you get insights and find connections across a large amount of information quickly.

It is very important because it makes the answers trustworthy. When AI Assistant gives you an answer, it also shows you the exact part of the PDF where that information came from. This means you can click the link, go to the source, and check the fact yourself. You don't have to guess if the information is correct, making it a reliable tool for research and fact-checking.

FeatureWhat it doesOutput
AI Assistant AnswersResponds to specific questions you ask about the document.Direct answers with clickable source citations.
AI Assistant SummariesCreates a short overview of the entire document or key sections.Outlines and key insights, also with clickable source links.

Sources

where this comes from

Adobe help

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