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Ensure Accessibility Compliance

Prepare a compact, accessible brief package for appellate counsel that meets filing specs: compress and optimize the b…

2ready prompts
1real task
4roles
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When to use it

real situations

AI prompts

2 ways to ask · copy any one
AExecute — “help me do it”Prepare a compact, accessible brief package for appellate counsel that meets filing specs:…+
Prepare a compact, accessible brief package for appellate counsel that meets filing specs: compress and optimize the brief PDF, add required headers and footers, and confirm file size and pagination meet the court's rules.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.
BImprove — “do it better”Deliver a court-ready appellate package: compress the brief to meet file-size limits, embed…+
Deliver a court-ready appellate package: compress the brief to meet file-size limits, embed fonts, add court-required headers/footers and page numbers, ensure accessibility tags are present, and flag any exhibits that exceed the court's single-file or font rules.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

How to do it

the tool · the steps · what to avoid
  1. 1

    Open the PDF file to be checked in Adobe Acrobat Pro.

  2. 2

    Select Tools in the upper left, then add or open the Accessibility tool.

  3. 3

    In the Accessibility pane, select Full Check.

  4. 4

    In the dialog that opens, under Report Options, ensure Create accessibility report is checked.

  5. 5

    Under Checking Options, select the desired standard (e.g., WCAG 2.0 or PDF/UA) if available.

    NoteIf your version of Acrobat does not list PDF/UA or WCAG options, the checker will still test for core accessibility issues relevant to both standards.

  6. 6

    Click Start Checking to run the accessibility check.

  7. 7

    Review the results in the Accessibility Checker panel; expand each section to see issues flagged.

  8. 8

    Address all issues marked as Failed or Needs manual check by following the recommended fixes or using the Fix option where available.

    Best practiceFor best results, avoid using 'Print to PDF' when creating documents, as this removes accessibility tags and formatting.

  9. 9

    Repeat the accessibility check after making corrections to confirm compliance.

  10. 10

    Save a copy of the accessibility report for documentation or auditing purposes.

    Best practiceAlways verify that text is selectable and not an image; scanned PDFs are not accessible and should be remediated or recreated.

The Accessibility Checker panel provides a detailed breakdown of compliance issues and links directly to problem elements in your PDF.

This runs in the Acrobat app - there is no separate API for this task.

Glossary

words on this page
AccessibilityMaking sure everyone, including people with disabilities, can use something.ExampleThe website was designed with Accessibility in mind, so screen readers can easily navigate it.
Alt textA short description for images so people who cannot see them know what they show.ExampleA person using a screen reader hears 'a red bicycle leaning against a brick wall' when they encounter the image.
PDF/UAA specific standard for making PDFs accessible.ExampleA company creates a PDF/UA document so visually impaired users can access its content.

The real tasks

the one, listed here
Prepare a compact, accessible brief package for appellate counsel that meets court filing specs.

Who does this

4 roles
Accessibility SpecialistCompliance OfficerInstructional DesignerDocument Remediation Analyst

FAQ

about this task
StandardFocusScope
PDF/UAPDF-specific accessibilityEnsures technical accessibility features within a PDF.
WCAGGeneral web content accessibilityApplies to all digital content, including PDFs, but is technology-agnostic.

Tagging is the most important step for PDF accessibility because it tells assistive technologies, like screen readers, the structure and order of the content. Without tags, a screen reader cannot correctly interpret the document, making it unreadable for users with visual impairments.

  1. After auto-tagging, go to 'All tools' > 'Prepare for accessibility' > 'Reading Order tool'.
  2. Visually check the numbered boxes on the page to ensure they follow a logical flow, from top-left to bottom-right.
  3. If the order is wrong, use the 'Reading Order tool' to re-order content blocks by dragging and dropping them into the correct sequence.
  4. This manual check is crucial because automation often struggles with complex layouts.

Yes, Acrobat can help make scanned PDFs accessible. The 'Automatically tag PDF' feature uses advanced technology to identify headings, tables, lists, and paragraphs even in scanned documents. However, scanned PDFs often require more manual review and correction after auto-tagging to ensure full accessibility.

Fixing accessibility issues in the source document, like a Word file, is much more efficient. When you create a PDF from an accessible source, many tags and structures are carried over correctly, reducing the need for extensive remediation in Acrobat. Remediating an existing untagged PDF is very time-intensive and often more complex than building accessibility in from the start.

Sources

where this comes from

Adobe help

Other guides

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