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Ensure Disability Compliance

Produce an accessible version of the mandatory training slide deck and workbook: tag headings and images, verify acces…

2ready prompts
1real task
4roles
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When to use it

real situations

AI prompts

2 ways to ask · copy any one
AExecute — “help me do it”Produce an accessible version of the mandatory training slide deck and workbook: tag headings…+
Produce an accessible version of the mandatory training slide deck and workbook: tag headings and images, verify accessibility compliance, and export the tagged PDF so trainers and employees with disabilities can use it during the program.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.
BImprove — “do it better”Before publishing training materials to the LMS, make accessibility obvious: run the…+
Before publishing training materials to the LMS, make accessibility obvious: run the accessibility check, add meaningful alt text for images, ensure heading structure and readable font sizes, and include a one-line contact for accommodation requests so trainers can quickly assist learners who need help.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

How to do it

the tool · the steps · what to avoid
  1. 1

    Open the PDF file to be checked in Adobe Acrobat Pro.

  2. 2

    Select Tools in the upper left, then add or open the Accessibility tool.

  3. 3

    In the Accessibility pane, select Full Check.

  4. 4

    In the dialog that opens, under Report Options, ensure Create accessibility report is checked.

  5. 5

    Under Checking Options, select the desired standard (e.g., WCAG 2.0 or PDF/UA) if available.

    NoteIf your version of Acrobat does not list PDF/UA or WCAG options, the checker will still test for core accessibility issues relevant to both standards.

  6. 6

    Click Start Checking to run the accessibility check.

  7. 7

    Review the results in the Accessibility Checker panel; expand each section to see issues flagged.

  8. 8

    Address all issues marked as Failed or Needs manual check by following the recommended fixes or using the Fix option where available.

    Best practiceFor best results, avoid using 'Print to PDF' when creating documents, as this removes accessibility tags and formatting.

  9. 9

    Repeat the accessibility check after making corrections to confirm compliance.

  10. 10

    Save a copy of the accessibility report for documentation or auditing purposes.

    Best practiceAlways verify that text is selectable and not an image; scanned PDFs are not accessible and should be remediated or recreated.

The Accessibility Checker panel provides a detailed breakdown of compliance issues and links directly to problem elements in your PDF.

This runs in the Acrobat app - there is no separate API for this task.

Glossary

words on this page
AccessibilityMaking sure everyone, including people with disabilities, can use something.ExampleThe website was designed with Accessibility in mind, so screen readers can easily navigate it.
Alt textA short description for images so people who cannot see them know what they show.ExampleA person using a screen reader hears 'a red bicycle leaning against a brick wall' when they encounter the image.
TaggingAdding labels to parts of a document so screen readers can understand it.ExampleTagging a document helps visually impaired users navigate its content with a screen reader.

The real tasks

the one, listed here
Produce an accessible version of training materials so employees with disabilities can follow the program.

Who does this

4 roles
Accessibility SpecialistCompliance OfficerInstructional DesignerDocument Remediation Analyst

FAQ

about this task

PDF/UA is a specific standard for PDF documents, focusing on how a PDF's structure helps accessibility. WCAG (Web Content Accessibility Guidelines) is a broader set of guidelines for all web content, not just PDFs. Many regulated tasks need both standards to be met, so understanding both is key for full compliance.

  1. After auto-tagging, open the 'Reading Order' tool in Acrobat Pro.
  2. Visually check the order of content blocks.
  3. Drag and drop blocks to rearrange them if they are out of order.

Fixing the source document (like a Word file) is much better because it saves a lot of time and effort. If your source document is made accessibly from the start, then the PDF exported from it will also be accessible. This means you won't have to spend hours fixing an untagged PDF later, which can be a very time-consuming and difficult process.

Auto-tagging adds hidden structural labels to your PDF, telling screen readers what parts are headings, lists, tables, or paragraphs. This helps people using assistive technology understand the document's layout. While auto-tagging is a great start and gets about 80% of the structure right, it's not perfect. You still need to manually check and fix things like reading order and complex tables.

Yes, you can. Acrobat's Accessibility Auto-Tag API, powered by Sensei, can tag headings, tables, lists, and paragraphs even in scanned PDFs. This means you can add the necessary structural information to make your scanned documents readable by assistive technologies. However, after auto-tagging, you will still need to manually review and fix any remaining issues.

Sources

where this comes from

Adobe help

Other guides

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