How do I share a PDF for review with many reporters?

Open your PDF in Acrobat. Click 'Share' in the top bar. Choose to create a public link or invite specific reporters by name. This sends them the PDF for their comments.

Why should I use 'Share for Review' for collecting feedback?

It collects all comments from many people into one PDF file. You do not need to combine comments from different files yourself. You get notified when people comment and can track their responses easily.

What is the difference between sharing a PDF with a public link and sharing with named people?

Sharing Method Who can access? Security Level. Public Link Anyone who has the link, even if you did not invite them directly. Lower security, as the link can be passed around easily. Named People Only the specific people you invited by their email address. Higher security, as access is restricted to known individuals.

◆ Acrobat · organize

Share With Reporters

Share the final press release PDF with reporter [contact=Aisha Khan], the newsroom list, and internal stakeholders via…

2ready prompts

1real task

3roles

See the prompt↓More organize workflows

When to use it

real situations

A marketing team needs feedback on a new press release from many reporters.
A student wants classmates to review their essay before turning it in.
A manager sends a draft report to team members for their input and changes.

AI prompts

2 ways to ask · copy any one

AExecute — “help me do it”Share the final press release PDF with reporter [contact=Aisha Khan], the newsroom list, and…+

Share the final press release PDF with reporter [contact=Aisha Khan], the newsroom list, and internal stakeholders via view-only link and email attachment now so distribution avoids long reply-all chains.

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

BImprove — “do it better”Prepare the press release for sharing so reporters accept it without chasing — include a…+

Prepare the press release for sharing so reporters accept it without chasing — include a one-line pitch at top, clear embargo status, a contact phone number, and attach hi-res images and captions so [contact=Aisha Khan] and the newsroom list can publish immediately.

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

How to do it

the tool · the steps · what to avoid

1
Open the PDF document you want to share for review in Adobe Acrobat.
2
Select the option to share the document for review by clicking the Share button in the toolbar or right-hand panel.
3
Choose the method for sharing, such as selecting an option to invite people or generate a link for reviewers.
4
Enter the email addresses of your reviewers, or copy and share the generated link as needed.
5
Set any desired permissions or deadlines for the review process.
6
Send the invitation or share the link to begin the shared review.

In the appWith the API

Reviewers can add comments directly in the shared PDF, and you will see their feedback in real time within Acrobat.

This runs in the Acrobat app - there is no separate API for this task.

Glossary

words on this page

Public linkA web link anyone can use to see and comment on your shared PDF.

ReviewerA person who reads and adds comments to a shared PDF document.ExampleAs a reviewer, he highlighted several sections in the document that needed clarification.

Comments auto-mergeAll feedback from different people is put together into one document by the software.ExampleThe software automatically collects all feedback from reviewers into a single, organized document.

Who does this

3 roles

Project ManagerGraphic DesignerMarketing Coordinator

FAQ

about this task

Open your PDF in Acrobat.
Click 'Share' in the top bar.
Choose to create a public link or invite specific reporters by name. This sends them the PDF for their comments.

The main benefit of 'Share for Review' is that it collects all comments from different people into one single file automatically. If you email PDFs, you get many separate files back. You then have to spend time putting all those comments together by hand. 'Share for Review' saves you this manual work and makes the process much faster and easier to manage.

When you share a PDF for review, Acrobat notifies you when people add comments. You can also track the status of your shared PDF. Look for the 'Shared by you' section in Acrobat. This area shows you who has responded and the progress of the review.

It collects all comments from many people into one PDF file.
You do not need to combine comments from different files yourself.
You get notified when people comment and can track their responses easily.

Sharing Method	Who can access?	Security Level
Public Link	Anyone who has the link, even if you did not invite them directly.	Lower security, as the link can be passed around easily.
Named People	Only the specific people you invited by their email address.	Higher security, as access is restricted to known individuals.