How do I make sure I get all the responses for my form?

Use the Forms Tracker after you distribute your form. The Tracker shows you who has not responded yet. You can send reminders directly from the Tracker to those people. This helps you collect all the answers you need.

What is the difference between collecting form responses in an email inbox versus on a server?

Feature Email Inbox Server (e.g., SharePoint). Ease of Setup Very simple for a few responses. Requires a bit more setup, but better for many. Capacity Can quickly fill up your inbox with many responses. Handles many responses without cluttering your email. Scalability Not good for many recipients. Scales well for a large number of recipients. Management Responses are individual emails. Responses are stored centrally and easily managed.

Track Response Status in Adobe Acrobat — How-to & AI prompts

AI prompts

2 ways to ask · copy any one

AExecute — “help me do it”Distribute bulk acknowledgement forms to the Sales department: send the standard compliance…+

Distribute bulk acknowledgement forms to the Sales department: send the standard compliance acknowledgement to all 48 Sales staff as bulk agreements for signature and track who has responded so we meet the compliance deadline next Friday.

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

BImprove — “do it better”Before sending bulk acknowledgements, reduce non-responses: prefill name and department where…+

Before sending bulk acknowledgements, reduce non-responses: prefill name and department where possible, add one required checkbox and a date field, include a line telling recipients why this matters to compliance, and set automated reminders so department leads can see who hasn’t completed the form by Thursday.

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

How to do it

the tool · the steps · what to avoid

1
Open Adobe Acrobat and locate the distributed form in your Recent or Home view.
2
Double-click the distributed form to open the Tracker window.
3
In the Tracker window, select the distributed form from the list on the left.
4
Review the Status column to see which recipients have responded and who has not.
5
Optionally, click a recipient’s name for more details about their response.

In the appWith the API

You can resend reminders to recipients who have not yet responded directly from the Tracker window.

This runs in the Acrobat app - there is no separate API for this task.

Glossary

words on this page

PortfolioA special PDF file that holds other files, like all the answers to your form.ExampleYou gather all your project reports, images, and spreadsheets into one PDF portfolio for easy sharing.

TrackerA tool that shows you who has filled in your form and lets you send reminders.ExampleThe form tracker shows three people completed the survey and two still need reminders.

ServerA central computer that stores information and can be accessed by many people, like SharePoint.ExampleFiles saved on the company's server can be accessed by any authorized team member.

Who does this

3 roles

Forms AdministratorHR CoordinatorProject Manager

FAQ

about this task

Use the Forms Tracker after you distribute your form.
The Tracker shows you who has not responded yet.
You can send reminders directly from the Tracker to those people.
This helps you collect all the answers you need.

When you distribute a form, Acrobat automatically makes a special Portfolio. This Portfolio is like a folder that keeps your original form and all the collected responses together in one place. It helps you stay organized.

If you send your form to many people, you should choose to collect responses on a server. This is better than using your email inbox. Collecting on a server helps you avoid your email inbox getting too full and makes it easier to manage a large number of responses.

Acrobat creates a spreadsheet when you 'View Responses' so you can easily see all the answers in one clear place. This makes it simple to analyze the information from everyone who filled out your form, as all submissions are exported into one file.

Feature	Email Inbox	Server (e.g., SharePoint)
Ease of Setup	Very simple for a few responses.	Requires a bit more setup, but better for many.
Capacity	Can quickly fill up your inbox with many responses.	Handles many responses without cluttering your email.
Scalability	Not good for many recipients.	Scales well for a large number of recipients.
Management	Responses are individual emails.	Responses are stored centrally and easily managed.

Track Response Status

When to use it

AI prompts

How to do it

Glossary

The real tasks

Who does this

FAQ

Sources

Adobe help