We are redesigning archive access because historical payroll workpapers contain sensitive identifiers and must remain …
Sign in to the Adobe Acrobat Sign Admin Console with your administrator credentials.
Navigate to the Governance section from the Admin menu.
Select the retention rule you want to monitor for compliance.
Open the audit logs or report for the selected retention rule.
NoteAudit history is stored for 12 months by default; your organization may have a different retention period.
Review the log entries or reports to verify that data deletions are occurring as scheduled according to the retention policy.
Export or download the audit report if you need to retain evidence of compliance or share findings with stakeholders.
Repeat this process regularly to ensure ongoing retention policy enforcement.
Best practiceConsider automating log reviews with scheduled exports and alerts to streamline compliance monitoring.
You can access detailed audit logs for retention events directly in the Data Governance section of the Admin Console.
This runs in the Acrobat app - there is no separate API for this task.
A reusable policy set is a group of security rules, like retention times or access limits, that you can save and use again for many different documents. This saves time and makes sure all documents follow the same rules easily.
Acrobat's Enterprise Policy Retention helps by letting you define how long sensitive documents, like patient records, are kept and how they are protected. You can set specific retention periods and use password or certificate protection. This ensures your document handling practices meet HIPAA's strict requirements for data privacy and security, helping your company stay compliant and avoid penalties.
It's important to coordinate with IT because they manage the overall system and understand the technical details of how retention rules work with your company's network and storage. They can ensure the rules are set up correctly, do not cause problems with other systems, and meet all technical and legal requirements for data management.
| Action | Meaning |
|---|---|
| Design Retention Policies | This means planning the overall strategy and rules for how long documents should be kept across the whole organization, considering legal and business needs. |
| Define Retention Policy | This means actually setting up the specific rules in the Acrobat system, choosing the exact number of days and security settings for a particular policy. |