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Sign in to the Adobe Acrobat Sign Admin Console with your administrator credentials.
Navigate to the Governance section from the Admin menu.
Select the retention rule you want to monitor for compliance.
Open the audit logs or report for the selected retention rule.
NoteAudit history is stored for 12 months by default; your organization may have a different retention period.
Review the log entries or reports to verify that data deletions are occurring as scheduled according to the retention policy.
Export or download the audit report if you need to retain evidence of compliance or share findings with stakeholders.
Repeat this process regularly to ensure ongoing retention policy enforcement.
Best practiceConsider automating log reviews with scheduled exports and alerts to streamline compliance monitoring.
You can access detailed audit logs for retention events directly in the Data Governance section of the Admin Console.
This runs in the Acrobat app - there is no separate API for this task.
Enterprise Policy Retention is important because it helps your business follow legal and industry rules. For example, laws like HIPAA and PCI DSS require you to keep certain documents for a specific time. Setting these policies ensures your company avoids fines and legal problems by properly managing how long sensitive data is stored and when it is securely removed. It also helps keep your data organized.
If your company needs to keep financial records for 7 years, Enterprise Policy Retention lets your administrator set a rule that automatically keeps those specific documents for 2555 days (7 years). This means you don't have to manually track each document. The policy ensures they are kept for the required time and then can be managed according to your company's rules, helping you meet legal obligations easily.
Both password-based and certificate-based security policies add protection to your document retention rules. A password-based policy means that a specific password is required to access or change the policy, adding a simple layer of security. A certificate-based policy uses digital certificates, which are often more secure and provide stronger authentication, especially in larger enterprise environments. Certificates can also be managed centrally, offering better control and traceability.
Regular users cannot see or change Enterprise Policy Retention settings because these are high-level administrative functions. Retention policies affect many documents and are critical for legal compliance and data governance for the entire organization. Allowing normal users to change these settings could lead to accidental deletion of important files or failure to meet legal requirements. Only administrators with special permissions can manage these rules.