Audit found inconsistent retention of historical BI reports across three directories. Design a retention and access po…
Sign in to the Adobe Admin Console using your administrator credentials.
Navigate to the storage management section in the Admin Console.
Select the option to manage individual user folders from the available storage management options.
Locate and select the retention policy option.
Choose whether to retain inactive user folders permanently or set a custom retention period (e.g., 30, 90, 365 days).
CautionSetting a shorter retention period will result in automatic deletion of user content after the specified time.
Confirm and save your retention policy settings.
You can view and manage retention settings for both active and inactive user folders directly in the Admin Console under Storage.
This runs in the Acrobat app - there is no separate API for this task.
A reusable policy set is a collection of security rules, like password protection or certificate requirements, that you can save and apply to many documents. It matters because it makes it much faster and easier to apply consistent security to all your important files. This helps ensure all documents meet the same security standards without having to set each rule individually every time.
Acrobat's Enterprise Policy Retention helps your company follow HIPAA rules by letting you set specific times for how long patient files are kept. You can define retention periods that match HIPAA requirements (like 6 years for certain records). The policies are applied when documents are in their final state, making sure sensitive health information is managed correctly and kept secure for the required duration, helping you avoid compliance issues.
It is important to coordinate with IT because they understand your company's entire network and systems. They can help make sure the retention policies you set in Acrobat work smoothly with other tools and storage solutions. This prevents problems and ensures that documents are properly archived and accessible when needed, without causing conflicts with existing IT infrastructure.
You can set a document retention policy in Acrobat for a maximum of 5475 days. This is equal to 15 years. This allows for long-term compliance with various industry and legal requirements.