Our current ad hoc archiving invites risk and audit work every quarter. Propose a straightforward retention and access…
Sign in to the Adobe Admin Console using your administrator credentials.
Navigate to the storage management section in the Admin Console.
Select the option to manage individual user folders from the available storage management options.
Locate and select the retention policy option.
Choose whether to retain inactive user folders permanently or set a custom retention period (e.g., 30, 90, 365 days).
CautionSetting a shorter retention period will result in automatic deletion of user content after the specified time.
Confirm and save your retention policy settings.
You can view and manage retention settings for both active and inactive user folders directly in the Admin Console under Storage.
This runs in the Acrobat app - there is no separate API for this task.
A 'terminal state' means the document is complete and final. No more changes will be made to it. Retention policies are applied at this point. This ensures that the final, approved version is kept for the required time.
Adobe Acrobat Enterprise Policy Retention helps by allowing administrators to set specific retention periods for documents. You can define policies that meet HIPAA's requirements for how long patient data must be kept. The system supports compliance with standards like HIPAA, ensuring your documents are managed correctly to avoid legal issues and protect sensitive information.
It is important for administrators to set retention policies because these rules affect how long critical company documents are stored, often for legal or compliance reasons. Regular users do not see these settings because they are complex and require special knowledge. This separation prevents accidental changes to important data rules and keeps the system secure.