IT plans a bulk archive of five years' worth of reports and asks which groups should keep view access. I need a reason…
Sign in to the Adobe Acrobat Sign Admin Console with your administrator credentials.
Navigate to the Governance section from the Admin menu.
Select the retention rule you want to monitor for compliance.
Open the audit logs or report for the selected retention rule.
NoteAudit history is stored for 12 months by default; your organization may have a different retention period.
Review the log entries or reports to verify that data deletions are occurring as scheduled according to the retention policy.
Export or download the audit report if you need to retain evidence of compliance or share findings with stakeholders.
Repeat this process regularly to ensure ongoing retention policy enforcement.
Best practiceConsider automating log reviews with scheduled exports and alerts to streamline compliance monitoring.
You can access detailed audit logs for retention events directly in the Data Governance section of the Admin Console.
This runs in the Acrobat app - there is no separate API for this task.
An Adobe Acrobat Retention Policy defines how long your digital documents are stored before they are archived or deleted. It matters because it helps your business follow legal requirements like HIPAA or PCI DSS, ensuring data is kept for the correct time and then managed properly. This prevents legal problems and keeps your data organized.
If your company needs to meet ISO 27001 standards, Retention Policies are a key part of information security. By setting clear rules for how long documents are kept and how they are secured, you demonstrate control over your data. This helps prove that your organization has a system for managing sensitive information, which is a core part of ISO 27001 compliance.
| Policy Type | Security Method | Use Case |
|---|---|---|
| Password-based | Uses a password to protect and manage access to documents. | Simpler for internal teams, quick setup. |
| Certificate-based | Uses digital certificates for stronger, more formal security. | Higher security needs, often for external or regulated exchanges. |
Normal users cannot see or change Retention Policy settings because these are high-level administrative controls. These policies affect how an entire account or group manages its data over time. Only administrators with special permissions can access and modify these settings to ensure consistent data governance and compliance across the organization.