The auditor wants proof that we archived former-employee records per policy and that access is limited. Summarize what…
Sign in to the Adobe Acrobat Sign Admin Console with your administrator credentials.
Navigate to the Governance section from the Admin menu.
Select the retention rule you want to monitor for compliance.
Open the audit logs or report for the selected retention rule.
NoteAudit history is stored for 12 months by default; your organization may have a different retention period.
Review the log entries or reports to verify that data deletions are occurring as scheduled according to the retention policy.
Export or download the audit report if you need to retain evidence of compliance or share findings with stakeholders.
Repeat this process regularly to ensure ongoing retention policy enforcement.
Best practiceConsider automating log reviews with scheduled exports and alerts to streamline compliance monitoring.
You can access detailed audit logs for retention events directly in the Data Governance section of the Admin Console.
This runs in the Acrobat app - there is no separate API for this task.
An Enterprise Policy Retention period can be set for a maximum of 5475 days, which is 15 years. This allows organizations to meet long-term legal and regulatory requirements for data storage.
If your company needs to comply with HIPAA, Enterprise Policy Retention helps by allowing you to define specific rules for how long patient data is kept and how it is accessed. You can set policies that use strong password or certificate protection and ensure data is retained for the required period, meeting HIPAA's strict security and privacy standards for protected health information.
It is important to coordinate with IT because they manage your company's file systems and network. They can help ensure that retention policies work correctly with existing file naming standards and data storage practices. This teamwork prevents problems and makes sure documents are protected and managed efficiently across the organization.