We have a mix of legacy paper and born-digital records that require different retention. Diagnose whether the best pat…
Log in to the Adobe Admin Console as an administrator.
Navigate to the Users section in the Admin Console.
Filter or search for inactive users in the user list.
Select the inactive users whose content you want to delete.
Access the user management options and select the action to manage or delete user content.
Configure a deletion policy or manually initiate deletion of the selected user's content.
Specify the desired retention duration (e.g., 30 days) after which inactive user content will be automatically deleted.
CautionEnsure the retention period complies with your organization's data retention and compliance policies.
Confirm and apply the deletion settings to enable automated deletion.
You can review and adjust the retention period for inactive users at any time in the Storage section of the Admin Console.
This runs in the Acrobat app - there is no separate API for this task.
A reusable policy set in Acrobat is a collection of security rules that you can use again and again for different documents. This matters for security because it helps you apply consistent protection without having to set up the same rules every time. It saves time and reduces mistakes, making sure all important documents follow the same security standards, like using passwords or certificates for access.
If your company needs to follow HIPAA rules, Acrobat's Enterprise Policy can help by letting you set specific retention periods for sensitive documents. For example, you can define a policy to keep patient records for the exact number of years required by HIPAA. Once set by an admin, this policy automatically applies to documents, ensuring they are kept for the correct time and then handled properly, helping your company meet compliance standards like HIPAA, PCI DSS 3.0, SOC 2 Type II, and ISO 27001.
It is important for an admin to coordinate with IT when setting up retention automation in Acrobat because IT teams manage the overall system and network. They can ensure that the retention policies work smoothly with existing infrastructure, storage solutions, and other security measures. This teamwork helps prevent technical problems and makes sure the policies are effective and reliable across the entire organization.
Designing a retention policy means the initial planning stage where you decide what rules are needed, like how long different types of documents should be kept and why. Defining a retention policy is the next step, where you actually enter those specific rules into the Acrobat system, such as setting the exact number of days for retention. Design is the 'what and why,' while defining is the 'how to set it up.'