Circulate the finalized promotion plan [file=PDF] to department heads and collect their e‑signatures, request sign‑off…
Open the PDF file you want to share in Adobe Acrobat (Mac or PC).
Click the Share button in the top toolbar.
Enter the email addresses of all reviewers you want to invite, separating each with a comma.
Adjust access permissions if needed, such as allowing commenters to view or comment.
Click Send to share the PDF for collaborative review.
Alternatively, choose to create a shareable link and manually send it to multiple reviewers if you prefer not to use email invitations.
Best practiceIf your reviewers have trouble receiving email invites, copying the share link and sending it via your own email or chat system can help ensure everyone gets access.
You can track who has viewed or commented on your shared PDF directly within the Acrobat app.
This runs in the Acrobat app - there is no separate API for this task.
The main benefit of Share for Review is that Acrobat automatically collects and combines all comments from different people into one PDF. When you use email attachments, you get many separate PDFs with comments. Then, you have to read each one and manually combine the feedback. Share for Review saves you a lot of time and makes sure no comments are missed.
Yes, reviewers do not need to own Acrobat to add comments. They only need to sign in with an Adobe ID, which is free to create. They can then access the shared PDF online and add their comments. Acrobat will still consolidate all their feedback into your main file.
Tracking shared PDF reviews is important because it lets you see who has looked at your document and who has given comments. This helps you know if everyone has responded. You can also see the status of the review, so you know when to expect more feedback or when the review is complete. This helps you manage your project better.
Acrobat sends you notifications when reviewers add comments to your shared PDF. This means you do not have to keep checking the file. You will get an alert, so you know exactly when new feedback is available. This helps you stay updated easily.