How do I create a PDF Portfolio in Adobe Acrobat?

Open Acrobat. Go to 'File' > 'Create' > 'PDF Portfolio'. Click 'Add Files' and choose the documents you want to include. Select 'Create' to finish making your Portfolio.

What is the main difference between a PDF Portfolio and the Combine Files feature?

Feature What it Does File Status. PDF Portfolio Bundles many files into one container. Each file keeps its original format and stays separate. Combine Files Merges many files into one new PDF document. All files are flattened and become part of a single PDF.

Publish Official Record in Adobe Acrobat — How-to & AI prompts

AI prompts

2 ways to ask · copy any one

AExecute — “help me do it”Certify the final commissioned [policy evaluation] PDF as the official public record, add…+

Certify the final commissioned [policy evaluation] PDF as the official public record, add certification metadata, and save the certified file to the [public repository].

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

BImprove — “do it better”Prepare the certified public record: finalize the policy evaluation PDF, add certification…+

Prepare the certified public record: finalize the policy evaluation PDF, add certification metadata and version stamp, create a read‑only certified copy, and upload it to the public repository with a short certification note naming the [certifier] and [date].

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

How to do it

the tool · the steps · what to avoid

1
Open the PDF Portfolio in Adobe Acrobat.
2
Double-click each embedded file in the Portfolio to open it in Acrobat.
3
For each opened file, go to File > Save As Other > Reduced Size PDF.
Best practiceFor best results, use Optimize PDF for more control over compression settings if file quality is important.
4
Save the optimized or reduced-size version of each file to your computer.
5
In the Portfolio, right-click the original embedded file and choose Remove File from Portfolio.
6
Add the optimized/reduced-size file back into the Portfolio using Add Files.
7
Repeat steps 2–6 for every embedded file in the Portfolio.
8
Save the updated PDF Portfolio.
CautionSome file types in a Portfolio (such as images or non-PDFs) may require external compression before re-adding.

In the appWith the API

You can compress each embedded PDF individually before updating the Portfolio to significantly reduce the total file size.

This runs in the Acrobat app - there is no separate API for this task.

Glossary

words on this page

PDF PortfolioA PDF file that holds several files together, like a folder.ExampleThe client received a PDF Portfolio containing the proposal, budget, and project timeline all in one file.

CombineTo put two or more files together into one file.ExampleYou gather a report, a spreadsheet, and a presentation into one single document.

Official RecordAn Official Record is a document or set of documents that is formally kept as proof or information.ExampleThe birth certificate serves as an official record of a person's date and place of birth.

The real tasks

the one, listed here

Vet and certify the final version of a commissioned policy evaluation so it becomes the official public record.

FAQ

about this task

Open Acrobat.
Go to 'File' > 'Create' > 'PDF Portfolio'.
Click 'Add Files' and choose the documents you want to include.
Select 'Create' to finish making your Portfolio.

Feature	What it Does	File Status
PDF Portfolio	Bundles many files into one container.	Each file keeps its original format and stays separate.
Combine Files	Merges many files into one new PDF document.	All files are flattened and become part of a single PDF.

You should use a PDF Portfolio when you need to keep different types of files, like emails, spreadsheets, or presentations, as individual items within one larger document. This is important when the original format and separation of each file must be preserved, for example, when creating an official record where each piece of evidence needs to remain distinct.

Yes, a PDF Portfolio is designed to hold many different file types without merging them. It acts as a container, so your Word documents, JPEGs, and Excel sheets will all stay in their original formats inside the Portfolio.

A PDF Portfolio is a special type of PDF document that can hold a collection of different files, such as other PDFs, Word documents, spreadsheets, and images. Unlike combining files, a Portfolio keeps each file separate and in its original format, acting like a digital folder for related documents. This is useful for organizing and sharing a set of diverse materials.

Publish Official Record

When to use it

AI prompts

How to do it

Glossary

The real tasks

Who does this

FAQ

Sources

Adobe help