Analyze the last six policy training approvals and show where information requests or version chaos prolonged approval…
Open your document in Adobe Acrobat Pro.
Select Tools from the top menu.
Click Request E-signatures.
In the E-Sign tool menu, select Request E-signatures again if prompted.
Under Add Recipients, enter the email addresses of all signers in the order you want them to sign.
CautionRecipients will be notified and able to sign only in the order listed.
Ensure the Set signing order toggle is enabled (ON).
NoteIf this toggle is off, all recipients can sign in any order (parallel signing).
Click and drag recipients to rearrange their order if needed.
Click Next to continue setting up fields and sending the document.
Assign signature fields to each recipient as required.
Click Send to start the signing process in the specified order.
Best practiceIf you need multiple people to sign at the same step (e.g., a group), use 'recipient groups'—this allows any one member of the group to sign at their turn. (Adobe Sign user guide)
Acrobat Pro desktop app
| Signing Order | Description | When to Use |
|---|---|---|
| Sequential | Signers receive the document one by one, in a set order. | For hierarchical approvals, like manager then director. |
| Parallel | All signers receive the document at the same time. | When the order of signatures does not matter, like multiple team members. |
Adding authentication, like an email or SMS code, makes your e-signature requests more secure. This is very important for high-value agreements. It helps confirm that only the correct person can open and sign the document, protecting sensitive information and legal agreements.
Yes, you can automate sending documents for e-signature. Adobe Acrobat provides an API for this. This allows businesses to integrate e-signature capabilities directly into their own systems and workflows, saving time and reducing manual effort.