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Verify Sample Reports

Review the batch of calibration certificates sent for bulk signature: open sample reports, verify key fields match the…

2ready prompts
1real task
4roles
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When to use it

real situations

AI prompts

2 ways to ask · copy any one
AExecute — “help me do it”Review the batch of calibration certificates sent for bulk signature: open sample reports,…+
Review the batch of calibration certificates sent for bulk signature: open sample reports, verify key fields match the batch summary, then approve or reject the bulk request and record which samples were checked.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.
BImprove — “do it better”Approve bulk calibration signatures with confidence: pick a representative sample of reports,…+
Approve bulk calibration signatures with confidence: pick a representative sample of reports, compare their signed versions to the originals, confirm instrument IDs, dates, and measurement traces align with the batch summary, note any discrepancies, and then accept or reject the bulk request with a short justification for the record.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

How to do it

the tool · the steps · what to avoid
  1. 1

    Open the PDF file to be checked in Adobe Acrobat Pro.

  2. 2

    Select Tools in the upper left, then add or open the Accessibility tool.

  3. 3

    In the Accessibility pane, select Full Check.

  4. 4

    In the dialog that opens, under Report Options, ensure Create accessibility report is checked.

  5. 5

    Under Checking Options, select the desired standard (e.g., WCAG 2.0 or PDF/UA) if available.

    NoteIf your version of Acrobat does not list PDF/UA or WCAG options, the checker will still test for core accessibility issues relevant to both standards.

  6. 6

    Click Start Checking to run the accessibility check.

  7. 7

    Review the results in the Accessibility Checker panel; expand each section to see issues flagged.

  8. 8

    Address all issues marked as Failed or Needs manual check by following the recommended fixes or using the Fix option where available.

    Best practiceFor best results, avoid using 'Print to PDF' when creating documents, as this removes accessibility tags and formatting.

  9. 9

    Repeat the accessibility check after making corrections to confirm compliance.

  10. 10

    Save a copy of the accessibility report for documentation or auditing purposes.

    Best practiceAlways verify that text is selectable and not an image; scanned PDFs are not accessible and should be remediated or recreated.

The Accessibility Checker panel provides a detailed breakdown of compliance issues and links directly to problem elements in your PDF.

This runs in the Acrobat app - there is no separate API for this task.

Glossary

words on this page
Alt textA short description for images so people who cannot see them know what they show.ExampleA person using a screen reader hears 'a red bicycle leaning against a brick wall' when they encounter the image.
Reading orderThe order in which a screen reader reads the content on a page, which should follow a logical flow.ExampleA screen reader follows the specified reading order to present the document's content logically.

The real tasks

the one, listed here
Approve or reject bulk signature requests for routine calibration certificates after verifying their contents with sample reports.

Who does this

4 roles
Accessibility SpecialistCompliance OfficerInstructional DesignerDocument Remediation Analyst

FAQ

about this task
StandardFocus
PDF/UASpecific rules for PDF documents only.
WCAGGeneral rules for all types of web content, not just PDFs.

It is better to fix the original file (like a Word document) before you make it a PDF. If the source is accessible, the PDF will be too. This saves a lot of time and effort because fixing a PDF that is already made takes much longer.

  1. Run the Accessibility Checker.
  2. Look for flagged items about images without alt text.
  3. Add a short description for each image so screen readers can describe it.

Tagging means adding hidden labels to parts of a PDF, like headings, paragraphs, and lists. These tags tell screen readers what each part is. This is very important because without tags, a screen reader cannot understand the document's structure, making it hard for users with disabilities to read.

Yes, the auto-tagging feature can work with scanned PDFs. It uses smart technology to identify headings, tables, lists, and paragraphs, even in scanned documents. This helps to add structure and make the scanned PDF more accessible.

Sources

where this comes from

Adobe help

Other guides

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