◆ Asana

Automate routine tasks with rules

This is real work, not a feature someone invented — it comes from real job ads and real questions people asked. Below are four ready AI prompts: get it done, make it easy for the next person to say yes to, work out the right move when you are stuck, and stop it coming back.

4prompts

The same task, four prompts

today's deadline · the next reviewer · the stuck moment · the pattern
AExecute — do the immediate taskWhen a new client onboarding project is marked 'Approved', automatically create the standard…+
When a new client onboarding project is marked 'Approved', automatically create the standard 5-task setup for Priya's team, assign the first task to David, and set the due date for the entire setup to 5 business days from approval.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
BImprove — make it easier to acceptBefore I set up the new client onboarding projects, make sure the standard template includes a…+
Before I set up the new client onboarding projects, make sure the standard template includes a 'kick-off call scheduled' field that automatically populates the date once the meeting invite is sent, and ensures the next task doesn't activate until that date is confirmed.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
CDecide — diagnose the stuck momentApex Corp's onboarding is stuck because their legal team is dragging their feet, and I'm…+
The new client onboarding for Apex Corp is stalled, and I just found out their internal legal review is taking longer than expected.
Apex Corp's onboarding is stuck because their legal team is dragging their feet, and I'm getting pressure from our sales director to show progress. I can't tell him it's their legal holding us up without sounding like I'm blaming the client. What's the best way to diagnose the real bottleneck and get things moving without alienating anyone?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
DBecome — change the patternI'm constantly chasing down status updates on routine client onboarding tasks, especially…+
I keep losing time chasing down status updates on routine client onboarding tasks.
I'm constantly chasing down status updates on routine client onboarding tasks, especially around approvals and initial setups. It feels like I'm always the one asking 'is this done yet?' and it eats into my day. What habit should I change to ensure these tasks progress more smoothly without constant manual intervention from me?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?

Questions people actually ask

honest answers, no sign-up

Every task here was seen in the real world. Someone doing the job named it, a real job ad asked for it, or a lot of people asked about it online.

If nothing real showed a task, it is not on the page. That is the whole rule.

They are the same job approached four ways, because what you need depends on where you are.

Get it done today. Make it easy for the next person to say yes to. Work out the right move when you are stuck. Learn the pattern so the job stops coming back.

For most of these jobs it can carry the heavy thinking - draft it, sort it, check it, rehearse it with you.

It cannot sit in your chair, take the blame when a number is wrong, or notice what nobody wrote down. Let it do the first 80%. Keep the last 20% that is truly yours.

No. Copy any prompt and paste it into the AI you already use. No account, no score, no wall in the way.

Any of them. The prompts describe the work rather than naming a product, so they are not tied to one assistant.

That is also why they keep working when you switch.

Change it freely. Every prompt is a starting line, not a rule.

Put in your real numbers, your real names and your real deadline. The more you make it yours, the better the answer comes back.

The tasks come from real job ads, published job data and the questions people ask in public forums.

The steps come from Asana's own documentation, with practitioner sources for the traps the manual does not mention.

Push once. Ask it to sharpen the weakest part and to say what it assumed.

Most wrong answers come from a missing detail rather than a bad prompt - tell it the thing it could not know.