◆ Asana

Build workflows for team processes

This is real work, not a feature someone invented — it comes from real job ads and real questions people asked. Below are four ready AI prompts: get it done, make it easy for the next person to say yes to, work out the right move when you are stuck, and stop it coming back.

4prompts

The same task, four prompts

today's deadline · the next reviewer · the stuck moment · the pattern
AExecute — do the immediate taskBuild a workflow for our content review process: draft, internal review, legal review, and…+
Build a workflow for our content review process: draft, internal review, legal review, and final approval.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
BImprove — make it easier to acceptWhen I set up a new workflow for our content review, ensure it automatically notifies the next…+
When I set up a new workflow for our content review, ensure it automatically notifies the next person in line as soon as their step is ready, and flags any step that's been stalled for more than 48 hours.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
CDecide — diagnose the stuck momentI just implemented the new client onboarding workflow, but I'm getting messages from both Mark…+
The new client onboarding workflow I just set up isn't working as expected.
I just implemented the new client onboarding workflow, but I'm getting messages from both Mark in sales and Emily in support saying they're not getting the right notifications. I'm worried we'll miss critical steps with the new client. What's the most likely cause for this, and how can I quickly diagnose where the breakdown is?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
DBecome — change the patternOur team workflows often get abandoned or become outdated too quickly, leading to confusion and…+
Our team workflows often get abandoned or become outdated too quickly.
Our team workflows often get abandoned or become outdated too quickly, leading to confusion and duplicated effort. It feels like we're constantly reinventing the wheel. What habit should I change to ensure our team processes are consistently followed and easily updated, so they remain effective and relevant?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?

Questions people actually ask

honest answers, no sign-up

Every task here was seen in the real world. Someone doing the job named it, a real job ad asked for it, or a lot of people asked about it online.

If nothing real showed a task, it is not on the page. That is the whole rule.

They are the same job approached four ways, because what you need depends on where you are.

Get it done today. Make it easy for the next person to say yes to. Work out the right move when you are stuck. Learn the pattern so the job stops coming back.

For most of these jobs it can carry the heavy thinking - draft it, sort it, check it, rehearse it with you.

It cannot sit in your chair, take the blame when a number is wrong, or notice what nobody wrote down. Let it do the first 80%. Keep the last 20% that is truly yours.

No. Copy any prompt and paste it into the AI you already use. No account, no score, no wall in the way.

Any of them. The prompts describe the work rather than naming a product, so they are not tied to one assistant.

That is also why they keep working when you switch.

Change it freely. Every prompt is a starting line, not a rule.

Put in your real numbers, your real names and your real deadline. The more you make it yours, the better the answer comes back.

The tasks come from real job ads, published job data and the questions people ask in public forums.

The steps come from Asana's own documentation, with practitioner sources for the traps the manual does not mention.

Push once. Ask it to sharpen the weakest part and to say what it assumed.

Most wrong answers come from a missing detail rather than a bad prompt - tell it the thing it could not know.