◆ Asana

Create a checklist within a task

This is real work, not a feature someone invented — it comes from real job ads and real questions people asked. Below are four ready AI prompts: get it done, make it easy for the next person to say yes to, work out the right move when you are stuck, and stop it coming back.

4prompts

The same task, four prompts

today's deadline · the next reviewer · the stuck moment · the pattern
AExecute — do the immediate taskAdd a checklist to the 'New Client Onboarding' task for the sales team, including 'Send welcome…+
Add a checklist to the 'New Client Onboarding' task for the sales team, including 'Send welcome email', 'Schedule intro call', and 'Confirm account setup'.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
BImprove — make it easier to acceptFor the 'Product Launch Event' task, I need a comprehensive checklist that covers everything…+
For the 'Product Launch Event' task, I need a comprehensive checklist that covers everything from venue booking to speaker invites. Make sure it's organized by department – marketing, logistics, and content – so each team knows their part.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
CDecide — diagnose the stuck momentI'm trying to create a checklist for our 'Quarterly Business Review' preparation, but I'm not…+
I'm trying to create a checklist for our 'Quarterly Business Review' preparation, but I'm not sure if I'm missing any key steps, especially around data validation and presentation approval. The last QBR had some embarrassing data errors. What are the critical, often-forgotten steps for a thorough QBR prep checklist?
I'm trying to create a checklist for our 'Quarterly Business Review' preparation, but I'm not sure if I'm missing any key steps, especially around data validation and presentation approval. The last QBR had some embarrassing data errors. What are the critical, often-forgotten steps for a thorough QBR prep checklist?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
DBecome — change the patternMy team often creates checklists for recurring tasks, but they don't consistently use or update…+
Checklists get created but aren't consistently used or updated, leading to forgotten steps.
My team often creates checklists for recurring tasks, but they don't consistently use or update them, leading to forgotten steps and repeated mistakes. What habit should I change to make sure checklists become a living, essential part of our workflow, not just a one-off creation?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?

Questions people actually ask

honest answers, no sign-up

Every task here was seen in the real world. Someone doing the job named it, a real job ad asked for it, or a lot of people asked about it online.

If nothing real showed a task, it is not on the page. That is the whole rule.

They are the same job approached four ways, because what you need depends on where you are.

Get it done today. Make it easy for the next person to say yes to. Work out the right move when you are stuck. Learn the pattern so the job stops coming back.

For most of these jobs it can carry the heavy thinking - draft it, sort it, check it, rehearse it with you.

It cannot sit in your chair, take the blame when a number is wrong, or notice what nobody wrote down. Let it do the first 80%. Keep the last 20% that is truly yours.

No. Copy any prompt and paste it into the AI you already use. No account, no score, no wall in the way.

Any of them. The prompts describe the work rather than naming a product, so they are not tied to one assistant.

That is also why they keep working when you switch.

Change it freely. Every prompt is a starting line, not a rule.

Put in your real numbers, your real names and your real deadline. The more you make it yours, the better the answer comes back.

The tasks come from real job ads, published job data and the questions people ask in public forums.

The steps come from Asana's own documentation, with practitioner sources for the traps the manual does not mention.

Push once. Ask it to sharpen the weakest part and to say what it assumed.

Most wrong answers come from a missing detail rather than a bad prompt - tell it the thing it could not know.