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Create custom project templates

This is real work, not a feature someone invented — it comes from real job ads and real questions people asked. Below are four ready AI prompts: get it done, make it easy for the next person to say yes to, work out the right move when you are stuck, and stop it coming back.

4prompts
See the prompt↓All Asana tasks

The same task, four prompts

today's deadline · the next reviewer · the stuck moment · the pattern
AExecute — do the immediate taskMake a reusable project template for the product launch. Create the template with phases:…+
Make a reusable project template for the product launch. Create the template with phases: Discovery, Creative, Build, QA, Launch. Include standard tasks with owners, default durations, task dependencies, and custom fields for budget and priority. Lock the template so only project managers can edit it, and save it under Marketing Templates with the name Product Launch Template v1.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
BImprove — make it easier to acceptBefore we roll this out to other teams, make the template easy for them to adopt. Surface the…+
Before we roll this out to other teams, make the template easy for them to adopt. Surface the three configurable fields up front (owner, start date, budget), collapse example tasks into a sample sprint, and flag tasks that commonly trip reviewers (vendor approval, legal sign-off, asset delivery). Add a short usage note at the top explaining when to edit owners or durations and what to leave intact.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
CDecide — diagnose the stuck momentI published a launch template and the creative team duplicated it but omitted the vendor…+
team copied the template and missed vendor approval tasks
I published a launch template and the creative team duplicated it but omitted the vendor approval tasks. That missed step cost us a week last quarter. I don’t know whether the template is too cluttered, the critical task is buried, or the duplication settings are confusing. What is the most likely reason owners skip those tasks, and what immediate change forces vendor approval into every new project so this doesn’t recur?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
DBecome — change the patternOver the year our templates have been edited in place and now marketing templates lack QA and…+
templates drift and lose critical steps
Over the year our templates have been edited in place and now marketing templates lack QA and legal checks. Each campaign reintroduces the same errors and costs rework. What habit or governance rule should I implement so templates stay stable, critical tasks are enforced, and teams stop recreating broken copies?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?

Questions people actually ask

honest answers, no sign-up

Every task here was seen in the real world. Someone doing the job named it, a real job ad asked for it, or a lot of people asked about it online.

If nothing real showed a task, it is not on the page. That is the whole rule.

They are the same job approached four ways, because what you need depends on where you are.

Get it done today. Make it easy for the next person to say yes to. Work out the right move when you are stuck. Learn the pattern so the job stops coming back.

For most of these jobs it can carry the heavy thinking - draft it, sort it, check it, rehearse it with you.

It cannot sit in your chair, take the blame when a number is wrong, or notice what nobody wrote down. Let it do the first 80%. Keep the last 20% that is truly yours.

No. Copy any prompt and paste it into the AI you already use. No account, no score, no wall in the way.

Any of them. The prompts describe the work rather than naming a product, so they are not tied to one assistant.

That is also why they keep working when you switch.

Change it freely. Every prompt is a starting line, not a rule.

Put in your real numbers, your real names and your real deadline. The more you make it yours, the better the answer comes back.

The tasks come from real job ads, published job data and the questions people ask in public forums.

The steps come from Asana's own documentation, with practitioner sources for the traps the manual does not mention.

Push once. Ask it to sharpen the weakest part and to say what it assumed.

Most wrong answers come from a missing detail rather than a bad prompt - tell it the thing it could not know.