◆ Asana

Manage small business projects

This is real work, not a feature someone invented — it comes from real job ads and real questions people asked. Below are four ready AI prompts: get it done, make it easy for the next person to say yes to, work out the right move when you are stuck, and stop it coming back.

4prompts

The same task, four prompts

today's deadline · the next reviewer · the stuck moment · the pattern
AExecute — do the immediate taskCreate a project for the 'New Website Launch'. Add a task 'Design Homepage Mockups' assigned to…+
Create a project for the 'New Website Launch'. Add a task 'Design Homepage Mockups' assigned to Alex, due by October 1st.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
BImprove — make it easier to acceptBefore we start the new website launch, set up the project so it's easy for our small team to…+
Before we start the new website launch, set up the project so it's easy for our small team to collaborate. Make sure everyone can see their assigned tasks, deadlines, and how their work fits into the overall timeline. We need clear visibility on who's doing what and when, to avoid bottlenecks.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
CDecide — diagnose the stuck momentOur lead designer, Maria, just called in sick for the entire week, and we have the crucial…+
Our key designer just called in sick for the week, and we have a critical client review for the new website mockups on Friday.
Our lead designer, Maria, just called in sick for the entire week, and we have the crucial client review for the new website mockups scheduled for Friday afternoon. I'm afraid we'll miss the deadline and damage our credibility, but I don't know if anyone else has the bandwidth or skills to pick it up. What's the likely impact of Maria's absence, and what's the best next move to salvage the client review without burning out the rest of the team?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
DBecome — change the patternIn our small business, projects frequently get bogged down because handoffs between team…+
Our small business projects often suffer from unclear handoffs between team members, leading to rework and delays.
In our small business, projects frequently get bogged down because handoffs between team members aren't clear, leading to confusion, rework, and missed deadlines. This drains our limited resources and frustrates everyone. What habit should we change to ensure smoother transitions and clear expectations when one person finishes their part and another begins?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?

Questions people actually ask

honest answers, no sign-up

Every task here was seen in the real world. Someone doing the job named it, a real job ad asked for it, or a lot of people asked about it online.

If nothing real showed a task, it is not on the page. That is the whole rule.

They are the same job approached four ways, because what you need depends on where you are.

Get it done today. Make it easy for the next person to say yes to. Work out the right move when you are stuck. Learn the pattern so the job stops coming back.

For most of these jobs it can carry the heavy thinking - draft it, sort it, check it, rehearse it with you.

It cannot sit in your chair, take the blame when a number is wrong, or notice what nobody wrote down. Let it do the first 80%. Keep the last 20% that is truly yours.

No. Copy any prompt and paste it into the AI you already use. No account, no score, no wall in the way.

Any of them. The prompts describe the work rather than naming a product, so they are not tied to one assistant.

That is also why they keep working when you switch.

Change it freely. Every prompt is a starting line, not a rule.

Put in your real numbers, your real names and your real deadline. The more you make it yours, the better the answer comes back.

The tasks come from real job ads, published job data and the questions people ask in public forums.

The steps come from Asana's own documentation, with practitioner sources for the traps the manual does not mention.

Push once. Ask it to sharpen the weakest part and to say what it assumed.

Most wrong answers come from a missing detail rather than a bad prompt - tell it the thing it could not know.