◆ Asana

Set up task automations

This is real work, not a feature someone invented — it comes from real job ads and real questions people asked. Below are four ready AI prompts: get it done, make it easy for the next person to say yes to, work out the right move when you are stuck, and stop it coming back.

4prompts

The same task, four prompts

today's deadline · the next reviewer · the stuck moment · the pattern
AExecute — do the immediate taskSet up an automation for the 'Client Support' project: when a new task is created with the tag…+
Set up an automation for the 'Client Support' project: when a new task is created with the tag 'Urgent', automatically assign it to David and set its priority to 'High'.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
BImprove — make it easier to acceptFor our 'Bug Tracking' project, create a new rule. When a task is marked 'Ready for QA',…+
For our 'Bug Tracking' project, create a new rule. When a task is marked 'Ready for QA', automatically move it to the 'QA Review' section and notify the QA Lead, Sarah. Also, if a task is moved to 'Closed' and the 'Resolution' field is empty, send a reminder to the assignee to fill it in.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
CDecide — diagnose the stuck momentThe sales team is manually creating follow-up tasks for every new lead, and they keep…+
The sales team is manually creating follow-up tasks for every new lead, and they keep forgetting key details, leading to missed opportunities.
The sales team is manually creating follow-up tasks for every new lead, and they keep forgetting key details, leading to missed opportunities. I'm afraid of imposing too many rigid rules, but the current system isn't working, and we're losing potential revenue. What's the best way to automate the creation of these follow-up tasks, ensuring critical information is captured without making the process overly cumbersome for the sales reps?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
DBecome — change the patternI often find myself manually assigning tasks or updating statuses based on predictable…+
I often find myself manually assigning tasks or updating statuses based on predictable triggers, taking time away from strategic work.
I often find myself manually assigning tasks or updating statuses based on predictable triggers, taking time away from strategic work. This repetitive work feels inefficient and prone to human error, especially during busy periods. What habit should I change to identify and automate more of these predictable workflows, freeing up my time and ensuring consistency across projects?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?

Questions people actually ask

honest answers, no sign-up

Every task here was seen in the real world. Someone doing the job named it, a real job ad asked for it, or a lot of people asked about it online.

If nothing real showed a task, it is not on the page. That is the whole rule.

They are the same job approached four ways, because what you need depends on where you are.

Get it done today. Make it easy for the next person to say yes to. Work out the right move when you are stuck. Learn the pattern so the job stops coming back.

For most of these jobs it can carry the heavy thinking - draft it, sort it, check it, rehearse it with you.

It cannot sit in your chair, take the blame when a number is wrong, or notice what nobody wrote down. Let it do the first 80%. Keep the last 20% that is truly yours.

No. Copy any prompt and paste it into the AI you already use. No account, no score, no wall in the way.

Any of them. The prompts describe the work rather than naming a product, so they are not tied to one assistant.

That is also why they keep working when you switch.

Change it freely. Every prompt is a starting line, not a rule.

Put in your real numbers, your real names and your real deadline. The more you make it yours, the better the answer comes back.

The tasks come from real job ads, published job data and the questions people ask in public forums.

The steps come from Asana's own documentation, with practitioner sources for the traps the manual does not mention.

Push once. Ask it to sharpen the weakest part and to say what it assumed.

Most wrong answers come from a missing detail rather than a bad prompt - tell it the thing it could not know.