◆ Asana

Set up teams for collaboration

This is real work, not a feature someone invented — it comes from real job ads and real questions people asked. Below are four ready AI prompts: get it done, make it easy for the next person to say yes to, work out the right move when you are stuck, and stop it coming back.

4prompts

The same task, four prompts

today's deadline · the next reviewer · the stuck moment · the pattern
AExecute — do the immediate taskSet up a new team called 'Q3 Product Launch' with Sarah, David, and Emily as members. Ensure…+
Set up a new team called 'Q3 Product Launch' with Sarah, David, and Emily as members. Ensure they can all create and assign tasks, and see each other's progress.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
BImprove — make it easier to acceptBefore I invite the new product team, set up 'Q3 Product Launch' so it's easy for them to jump…+
Before I invite the new product team, set up 'Q3 Product Launch' so it's easy for them to jump in. Create a general channel for announcements and a 'Design Review' channel, and pre-populate the 'Design Review' channel with a template for feedback.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
CDecide — diagnose the stuck momentThe new 'Q3 Product Launch' team is set up, but Sarah just messaged me saying she can't see…+
The new 'Q3 Product Launch' team has been set up, but Sarah just messaged me saying she can't see David's tasks.
The new 'Q3 Product Launch' team is set up, but Sarah just messaged me saying she can't see David's tasks, and I'm worried about missing the launch date if they can't collaborate. I can't tell her I'm not sure how permissions work. What's the likely diagnosis for this visibility issue and what's the best next move to fix it quickly?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
DBecome — change the patternI keep losing time whenever I set up new teams because I'm not sure if I'm giving them the…+
I keep losing time whenever I set up new teams because I'm not sure if I'm giving them the right access levels.
I keep losing time whenever I set up new teams because I'm not sure if I'm giving them the right access levels, and then I have to go back and fix it. This always delays project kickoff. What habit should I change to ensure new teams are set up correctly from the start without unnecessary back-and-forth?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?

Questions people actually ask

honest answers, no sign-up

Every task here was seen in the real world. Someone doing the job named it, a real job ad asked for it, or a lot of people asked about it online.

If nothing real showed a task, it is not on the page. That is the whole rule.

They are the same job approached four ways, because what you need depends on where you are.

Get it done today. Make it easy for the next person to say yes to. Work out the right move when you are stuck. Learn the pattern so the job stops coming back.

For most of these jobs it can carry the heavy thinking - draft it, sort it, check it, rehearse it with you.

It cannot sit in your chair, take the blame when a number is wrong, or notice what nobody wrote down. Let it do the first 80%. Keep the last 20% that is truly yours.

No. Copy any prompt and paste it into the AI you already use. No account, no score, no wall in the way.

Any of them. The prompts describe the work rather than naming a product, so they are not tied to one assistant.

That is also why they keep working when you switch.

Change it freely. Every prompt is a starting line, not a rule.

Put in your real numbers, your real names and your real deadline. The more you make it yours, the better the answer comes back.

The tasks come from real job ads, published job data and the questions people ask in public forums.

The steps come from Asana's own documentation, with practitioner sources for the traps the manual does not mention.

Push once. Ask it to sharpen the weakest part and to say what it assumed.

Most wrong answers come from a missing detail rather than a bad prompt - tell it the thing it could not know.