◆ Canva · design

Create Record Retention Notice

Post a single-page notice that tells staff to send records destined for permanent retention to Records Intake (room 20…

2heights
2tasks
1roles do it
See the prompt↓More design workflows

The same job, four prompts

do it · improve it · decide · become
AExecute — “help me do it”Post a single-page notice that tells staff to send records destined for permanent retention to…+
Post a single-page notice that tells staff to send records destined for permanent retention to Records Intake (room 204) and to send disposal requests to Julie Carter, Records Supervisor, for approval; have the notice ready to print and post by Monday.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.
BImprove — “do it better”Before I publish the notice, make it impossible to misroute emails—put 'Records Intake, room…+
Before I publish the notice, make it impossible to misroute emails—put 'Records Intake, room 204' in bold at top, list Julie Carter's full title and email, add one short line about what qualifies as 'disposal request', and size for office bulletin boards.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

The real tasks

1 of them
Make a clear one-page notice that tells staff where to send records for retention and who approves disposal, so people stop emailing the wrong person.

Who does this

1 roles
Records Manager

Questions people ask

honest answers

Because you rarely think 'I want the redaction tool'. You think 'I have to share this without leaking the client's details'. Start from the need, and the feature finds you.

Real. Every job here was drawn from what people in real roles were actually seen doing in Canva — not a feature checklist.

No. Each page gives you a ready prompt you can paste into an AI assistant, plus the plain steps to do it yourself. Start with either — the goal is the finished job, not the tool.