◆ Canva · design

Design Standardization

Decide which sources are acceptable and lock them into the team's template set: review current source list, keep only …

2heights

6tasks

3roles do it

The same job, four prompts

do it · improve it · decide · become

AExecute — “help me do it”Decide which sources are acceptable and lock them into the team's template set: review current…+

Decide which sources are acceptable and lock them into the team's template set: review current source list, keep only authoritative surveys dated within five years or official topographic maps, update the template’s source notes, save as the official template, and circulate for manager approval.

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

BImprove — “do it better”Before locking sources into templates, reduce disputes over provenance: create a short policy…+

Before locking sources into templates, reduce disputes over provenance: create a short policy statement explaining acceptance criteria, list retained and rejected sources with reasons, add citation fields to the template that auto-show source version and date, and request sign-off from the data steward and legal counsel.

when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

The real tasks

3 of them

Decide which sources are acceptable for an official product and lock those choices into the team’s working template set.

Decide which brochure layouts and text blocks we should use repeatedly across outreach so interns don't reinvent the wheel.

Standardize the look of all support one‑pagers so every document reads and looks like it came from the same team.

Who does this

3 roles

CartographerHistorianTechnical Writer

Questions people ask

honest answers

Because you rarely think 'I want the redaction tool'. You think 'I have to share this without leaking the client's details'. Start from the need, and the feature finds you.

Real. Every job here was drawn from what people in real roles were actually seen doing in Canva — not a feature checklist.

No. Each page gives you a ready prompt you can paste into an AI assistant, plus the plain steps to do it yourself. Start with either — the goal is the finished job, not the tool.