Coordinate with clients

I have the client contact tracker and appointment calendar for next week’s coordination calls. Send the attached renewal proposal to Priya in procurement and the finance director for e-signature, signers in that order, with a Friday deadline -- check it's complete first.

Before I send the coordination packet to the client, make it easy for them to approve—surface next steps and who is accountable up top, make the meeting dates and required decisions findable, and flag any items that would make a client hesitate, like budget changes or dependencies on third parties.

I told Omar the permit was his responsibility and scheduled our start date; he has gone quiet and the contractor warns the permit will delay work. I can’t tell if Omar intends to proceed, forgot, or is blocked by the city. What is the likeliest interpretation and the clearest next message to get a commitment or alternative within 48 hours?

I keep spending hours chasing clients for approvals and scheduling confirmations at each phase, which delays projects and burns goodwill. What one change to my intake or communication routine would most reduce follow-ups while keeping clients comfortable and informed?