Evaluate students' abilities and interests

Prepare the student evaluation matrix for the admissions committee and send it to Dr. Morales and to Jenna the program director for review, signing off in that order by Wednesday. Confirm that each file shows the assessment scores, interview notes, and the recommended placement before circulating.

Before I send this evaluation packet to the committee, make it easy to decide: surface the top three strengths and two risks for each applicant, make the program-fit score prominent, and flag any files missing test results or interview notes that would stall their decision.

Jenna told me an interview note is missing for an applicant we marked as high fit and she won't present without it. The student’s file shows scores but no interview text; the interviewer says they submitted it. I cannot reach them before Wednesday and Dr. Morales needs the packet. What's the likely problem and the best defensible step so the committee can proceed?

Every admissions cycle we spend hours patching missing notes and scores the day before committee, which delays offers and harms yield. What one habit should advisors change so applicant files are truly complete seven days before review?