Keep logs of recordings.

The events team needs the recording log for legal and archive. Send the Recording Log spreadsheet to Lucy in Events and to our compliance officer, Naveen, with a request to confirm timestamps and participant lists by Tuesday. Before sending, ensure each entry has filename, start and end time, host, consent status, and storage location verified.

Before sharing the master recording log with compliance, make it easy for them to approve retention: add a top-line summary of recordings older than retention threshold, make consent status column prominent, flag recordings missing signed consent, and insert a quick link to the storage folder so reviewers can spot-check audio without hunting across drives.

I found a meeting recording where the consent column says unknown, and the host insists verbal consent was given but has no signed form. Compliance will want a definitive record. What are the most defensible steps to verify consent now, which logs or emails should I inspect, and what wording should I add to the spreadsheet so it accurately reflects our position if compliance questions it?

Across events I often leave consent verification until an audit or request, which forces frantic searches for emails and wrecks our retention schedule. What routine and what specific field to add to the log will make consent check a near-automatic part of recording capture so audits stop creating fire drills?