◆ Figma

Build task manager apps

This is real work, not a feature someone invented — it comes from real job ads and real questions people asked. Below are four ready AI prompts: get it done, make it easy for the next person to say yes to, work out the right move when you are stuck, and stop it coming back.

4prompts

The same task, four prompts

today's deadline · the next reviewer · the stuck moment · the pattern
AExecute — do the immediate taskCreate a new page in the 'Project X' file for the engineering team to track their sprint tasks.…+
Create a new page in the 'Project X' file for the engineering team to track their sprint tasks. Use the existing 'Engineering Tasks' component library and make sure it's linked to the main project dashboard for updates.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
BImprove — make it easier to acceptBefore I share this task manager with the engineering leads, make sure it's easy for them to…+
Before I share this task manager with the engineering leads, make sure it's easy for them to update task statuses and assignees. Surface the most critical project deadlines clearly, and flag any potential dependencies that could cause delays.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
CDecide — diagnose the stuck momentThe engineering lead just told me the task manager is too slow for their daily stand-ups and…+
The engineering lead just pushed back on the task manager, saying it's too cumbersome to use daily.
The engineering lead just told me the task manager is too slow for their daily stand-ups and they'll stick to their old spreadsheet. I know we need everyone on the same system for better visibility, but I can't force them. What's the real blocker here, and what's my best next move to get them on board?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
DBecome — change the patternI keep seeing engineering teams resist adopting the new tools we design to improve project…+
Our team consistently struggles to get engineering to adopt our new tools and processes.
I keep seeing engineering teams resist adopting the new tools we design to improve project tracking. We spend so much time building these, but they often revert to old habits. Where are we consistently missing the mark in our approach to new tool adoption?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?

Questions people actually ask

honest answers, no sign-up

Every task here was seen in the real world. Someone doing the job named it, a real job ad asked for it, or a lot of people asked about it online.

If nothing real showed a task, it is not on the page. That is the whole rule.

They are the same job approached four ways, because what you need depends on where you are.

Get it done today. Make it easy for the next person to say yes to. Work out the right move when you are stuck. Learn the pattern so the job stops coming back.

For most of these jobs it can carry the heavy thinking - draft it, sort it, check it, rehearse it with you.

It cannot sit in your chair, take the blame when a number is wrong, or notice what nobody wrote down. Let it do the first 80%. Keep the last 20% that is truly yours.

No. Copy any prompt and paste it into the AI you already use. No account, no score, no wall in the way.

Any of them. The prompts describe the work rather than naming a product, so they are not tied to one assistant.

That is also why they keep working when you switch.

Change it freely. Every prompt is a starting line, not a rule.

Put in your real numbers, your real names and your real deadline. The more you make it yours, the better the answer comes back.

The tasks come from real job ads, published job data and the questions people ask in public forums.

The steps come from Figma's own documentation, with practitioner sources for the traps the manual does not mention.

Push once. Ask it to sharpen the weakest part and to say what it assumed.

Most wrong answers come from a missing detail rather than a bad prompt - tell it the thing it could not know.