◆ Figma

Create workflow diagrams

This is real work, not a feature someone invented — it comes from real job ads and real questions people asked. Below are four ready AI prompts: get it done, make it easy for the next person to say yes to, work out the right move when you are stuck, and stop it coming back.

4prompts
See the prompt↓All Figma tasks

The same task, four prompts

today's deadline · the next reviewer · the stuck moment · the pattern
AExecute — do the immediate taskCreate a new swimlane diagram for the customer onboarding process, showing steps for Sales,…+
Create a new swimlane diagram for the customer onboarding process, showing steps for Sales, Legal, and Support, and ensure the handoffs between departments are clearly marked for review by David in Operations by tomorrow morning.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
BImprove — make it easier to acceptBefore I present this workflow diagram to the executive team, make it easier to understand the…+
Before I present this workflow diagram to the executive team, make it easier to understand the critical path and potential bottlenecks. Highlight the longest sequence of steps, point out any single points of failure, and suggest where approvals could slow things down.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
CDecide — diagnose the stuck momentI've just finished the new feature release workflow diagram, but the engineering lead, Alex,…+
I've mapped out the new feature release workflow, but the engineering lead says it's too complex, while the product manager insists every step is crucial.
I've just finished the new feature release workflow diagram, but the engineering lead, Alex, says it's too complex to follow, while Maria, the product manager, insists every single step is crucial for compliance. I'm afraid of creating a process no one will actually use, but I also can't omit necessary steps. What’s the likely diagnosis of this disagreement, and what’s the best next move to get alignment?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
DBecome — change the patternI keep losing credibility when my workflow diagrams are either too detailed for quick…+
I frequently struggle to create workflow diagrams that are both comprehensive and easy for everyone to understand.
I keep losing credibility when my workflow diagrams are either too detailed for quick understanding or too high-level to be useful for implementation. What habit should I change to consistently create diagrams that effectively communicate complex processes to diverse audiences?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?

Questions people actually ask

honest answers, no sign-up

Every task here was seen in the real world. Someone doing the job named it, a real job ad asked for it, or a lot of people asked about it online.

If nothing real showed a task, it is not on the page. That is the whole rule.

They are the same job approached four ways, because what you need depends on where you are.

Get it done today. Make it easy for the next person to say yes to. Work out the right move when you are stuck. Learn the pattern so the job stops coming back.

For most of these jobs it can carry the heavy thinking - draft it, sort it, check it, rehearse it with you.

It cannot sit in your chair, take the blame when a number is wrong, or notice what nobody wrote down. Let it do the first 80%. Keep the last 20% that is truly yours.

No. Copy any prompt and paste it into the AI you already use. No account, no score, no wall in the way.

Any of them. The prompts describe the work rather than naming a product, so they are not tied to one assistant.

That is also why they keep working when you switch.

Change it freely. Every prompt is a starting line, not a rule.

Put in your real numbers, your real names and your real deadline. The more you make it yours, the better the answer comes back.

The tasks come from real job ads, published job data and the questions people ask in public forums.

The steps come from Figma's own documentation, with practitioner sources for the traps the manual does not mention.

Push once. Ask it to sharpen the weakest part and to say what it assumed.

Most wrong answers come from a missing detail rather than a bad prompt - tell it the thing it could not know.