◆ Figma

Design task management UI

This is real work, not a feature someone invented — it comes from real job ads and real questions people asked. Below are four ready AI prompts: get it done, make it easy for the next person to say yes to, work out the right move when you are stuck, and stop it coming back.

4prompts

The same task, four prompts

today's deadline · the next reviewer · the stuck moment · the pattern
AExecute — do the immediate taskUpdate the 'Open Tasks' component on the project dashboard to show the task owner's avatar next…+
Update the 'Open Tasks' component on the project dashboard to show the task owner's avatar next to each task, and ensure the status dropdown for each item is interactive for Mark and Sarah to test by end of day Friday.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
BImprove — make it easier to acceptBefore I hand off the task management UI to development, make it easier for project managers to…+
Before I hand off the task management UI to development, make it easier for project managers to quickly scan and understand their team's workload. Highlight overdue tasks more clearly, group tasks by assignee, and flag any task without a clear due date.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
CDecide — diagnose the stuck momentThe client just said our new task management UI feels too 'heavy' for their team, but I know…+
The client just pushed back on the task management UI, saying it feels too 'heavy' for their team, but I know our internal users need all that detail.
The client just said our new task management UI feels too 'heavy' for their team, but I know from our internal testing that Mark and Sarah rely on all the detailed information. I'm afraid if I simplify it too much, it won't be useful for our power users, but if I don't, we'll lose this contract. What’s the likely diagnosis here, and what’s the best next move to balance both needs?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
DBecome — change the patternI keep losing time trying to design task management UIs that satisfy both users who need deep…+
I keep getting stuck when designing task management interfaces, trying to please both detail-oriented and big-picture users.
I keep losing time trying to design task management UIs that satisfy both users who need deep detail and those who just want a quick overview. What habit should I change to consistently create flexible designs that serve both extremes without constant rework?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?

Questions people actually ask

honest answers, no sign-up

Every task here was seen in the real world. Someone doing the job named it, a real job ad asked for it, or a lot of people asked about it online.

If nothing real showed a task, it is not on the page. That is the whole rule.

They are the same job approached four ways, because what you need depends on where you are.

Get it done today. Make it easy for the next person to say yes to. Work out the right move when you are stuck. Learn the pattern so the job stops coming back.

For most of these jobs it can carry the heavy thinking - draft it, sort it, check it, rehearse it with you.

It cannot sit in your chair, take the blame when a number is wrong, or notice what nobody wrote down. Let it do the first 80%. Keep the last 20% that is truly yours.

No. Copy any prompt and paste it into the AI you already use. No account, no score, no wall in the way.

Any of them. The prompts describe the work rather than naming a product, so they are not tied to one assistant.

That is also why they keep working when you switch.

Change it freely. Every prompt is a starting line, not a rule.

Put in your real numbers, your real names and your real deadline. The more you make it yours, the better the answer comes back.

The tasks come from real job ads, published job data and the questions people ask in public forums.

The steps come from Figma's own documentation, with practitioner sources for the traps the manual does not mention.

Push once. Ask it to sharpen the weakest part and to say what it assumed.

Most wrong answers come from a missing detail rather than a bad prompt - tell it the thing it could not know.