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Set file permissions and access

This is real work, not a feature someone invented — it comes from real job ads and real questions people asked. Below are four ready AI prompts: get it done, make it easy for the next person to say yes to, work out the right move when you are stuck, and stop it coming back.

4prompts

The same task, four prompts

today's deadline · the next reviewer · the stuck moment · the pattern
AExecute — do the immediate taskI must lock access before I share this file with contractors. Set permissions so Alex, Sam, and…+
I must lock access before I share this file with contractors. Set permissions so Alex, Sam, and Priya have edit rights, External‑Contractor‑Team has view only, and anyone outside the company cannot duplicate or export assets; confirm the effective permission list and tell me if any inherited group rights conflict.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
BImprove — make it easier to acceptBefore I change permissions, make it easy for the legal and ops leads to accept: surface who…+
Before I change permissions, make it easy for the legal and ops leads to accept: surface who currently has edit access, flag any external members, and recommend the minimal permission changes to protect assets while keeping Alex and Sam able to work. Call out any groups that will still allow exporting or duplication and suggest the exact toggle to flip.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
CDecide — diagnose the stuck momentI just changed permissions and discovered an external agency still has edit rights through a…+
I set the contractors to view only but realized someone outside still has edit access.
I just changed permissions and discovered an external agency still has edit rights through a shared group; I am worried about accidental leaks and the legal team will blame me. I cannot tell whether revoking that group's access will break Sam's workflows. Do I remove the group's edit rights now, message Sam about the change, or create a duplicate file for contractors and revoke access on the original? Recommend the safest immediate move and a short message to Sam explaining it.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
DBecome — change the patternWe keep having mishaps where contractors get edit access or engineers lose access because of…+
Permission mistakes keep exposing files or blocking work.
We keep having mishaps where contractors get edit access or engineers lose access because of inherited group permissions. Where should I change my habit: always duplicate files before sharing, run a preshare permissions checklist, or centralize sharing through a single admins group? Recommend one habit to adopt, two enforcement steps, and a one‑line policy to add to the sharing protocol.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?

Questions people actually ask

honest answers, no sign-up

Every task here was seen in the real world. Someone doing the job named it, a real job ad asked for it, or a lot of people asked about it online.

If nothing real showed a task, it is not on the page. That is the whole rule.

They are the same job approached four ways, because what you need depends on where you are.

Get it done today. Make it easy for the next person to say yes to. Work out the right move when you are stuck. Learn the pattern so the job stops coming back.

For most of these jobs it can carry the heavy thinking - draft it, sort it, check it, rehearse it with you.

It cannot sit in your chair, take the blame when a number is wrong, or notice what nobody wrote down. Let it do the first 80%. Keep the last 20% that is truly yours.

No. Copy any prompt and paste it into the AI you already use. No account, no score, no wall in the way.

Any of them. The prompts describe the work rather than naming a product, so they are not tied to one assistant.

That is also why they keep working when you switch.

Change it freely. Every prompt is a starting line, not a rule.

Put in your real numbers, your real names and your real deadline. The more you make it yours, the better the answer comes back.

The tasks come from real job ads, published job data and the questions people ask in public forums.

The steps come from Figma's own documentation, with practitioner sources for the traps the manual does not mention.

Push once. Ask it to sharpen the weakest part and to say what it assumed.

Most wrong answers come from a missing detail rather than a bad prompt - tell it the thing it could not know.