◆ Mailchimp

Archive old campaigns

This is real work, not a feature someone invented — it comes from real job ads and real questions people asked. Below are four ready AI prompts: get it done, make it easy for the next person to say yes to, work out the right move when you are stuck, and stop it coming back.

4prompts

The same task, four prompts

today's deadline · the next reviewer · the stuck moment · the pattern
AExecute — do the immediate taskWe need to archive campaigns older than January 1, 2024. Identify all campaigns sent before…+
We need to archive campaigns older than January 1, 2024. Identify all campaigns sent before that date, confirm with Raj (account lead) that none are in active reports, archive them, and export a CSV of subject lines, send dates, and audience sizes for our records. Do this and tell me if any campaign is linked from an active automation before archiving.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
BImprove — make it easier to acceptBefore I bulk-archive old campaigns, make it easy to spot what we might still need. Show…+
Before I bulk-archive old campaigns, make it easy to spot what we might still need. Show campaigns older than 18 months with any open or click rate above our baseline, list which ones are referenced in automations or pinned in folders, and flag campaigns that contain legal language or consent records that procurement might ask us to keep.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
CDecide — diagnose the stuck momentI started selecting campaigns older than two years to archive and discovered the July 2023…+
I selected old campaigns to archive and found one used in an automation
I started selecting campaigns older than two years to archive and discovered the July 2023 welcome message is still referenced by an active onboarding automation. Raj (account lead) is on leave and legal might want that copy retained. I can’t tell if another automation depends on it. Should I pause archiving that campaign, remove it from the automation, or export and archive a copy? What’s the least risky step while Raj is away?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?
DBecome — change the patternOur sent campaigns list is cluttered with years of one-off sends, which slows search and leads…+
Old campaigns pile up and make the library slow
Our sent campaigns list is cluttered with years of one-off sends, which slows search and leads to accidental resends. It takes me too long to decide what to keep for compliance, what to keep for reporting, and what to toss. What archival policy, naming standard, and quarterly routine will stop the backlog from growing and keep legal and analytics happy?
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed. Helpful?

Questions people actually ask

honest answers, no sign-up

Every task here was seen in the real world. Someone doing the job named it, a real job ad asked for it, or a lot of people asked about it online.

If nothing real showed a task, it is not on the page. That is the whole rule.

They are the same job approached four ways, because what you need depends on where you are.

Get it done today. Make it easy for the next person to say yes to. Work out the right move when you are stuck. Learn the pattern so the job stops coming back.

For most of these jobs it can carry the heavy thinking - draft it, sort it, check it, rehearse it with you.

It cannot sit in your chair, take the blame when a number is wrong, or notice what nobody wrote down. Let it do the first 80%. Keep the last 20% that is truly yours.

No. Copy any prompt and paste it into the AI you already use. No account, no score, no wall in the way.

Any of them. The prompts describe the work rather than naming a product, so they are not tied to one assistant.

That is also why they keep working when you switch.

Change it freely. Every prompt is a starting line, not a rule.

Put in your real numbers, your real names and your real deadline. The more you make it yours, the better the answer comes back.

The tasks come from real job ads, published job data and the questions people ask in public forums.

The steps come from Mailchimp's own documentation, with practitioner sources for the traps the manual does not mention.

Push once. Ask it to sharpen the weakest part and to say what it assumed.

Most wrong answers come from a missing detail rather than a bad prompt - tell it the thing it could not know.