◆ Outlook · meeting

Pre-Meeting Preparation

Prepare the candidate's talking points and send them to the small team and the scheduler before each interview — attac…

2heights
10tasks
5roles do it
See the prompt↓More meeting workflows

The same job, four prompts

do it · improve it · decide · become
AExecute — “help me do it”Prepare the candidate's talking points and send them to the small team and the scheduler before…+
Prepare the candidate's talking points and send them to the small team and the scheduler before each interview — attach the latest talking points, address the email to the small team and the scheduler, add a one‑line interview objective, and send 45 minutes before the interview.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.
BImprove — “do it better”Before sending, make talking points actionable and reduce last‑minute edits — attach the…+
Before sending, make talking points actionable and reduce last‑minute edits — attach the updated talking points with a short bullet summary of two top messages, flag any sensitive questions with recommended answers, add the interview time and duration, and send to the small team and scheduler 45 minutes prior with a note asking for any corrections within 10 minutes.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

How to do it

the tool · the steps · what to avoid
The tool
Meetings

Schedule and manage meetings with attendees, locations, and online conferencing options.

  1. 1

    Open Outlook and go to your Calendar.

  2. 2

    On the Home tab, select New Meeting.

    Best practiceCheck your calendar first to identify available times before scheduling.

  3. 3

    Enter a meeting Subject.

  4. 4

    Add attendees' email addresses in the To field.

  5. 5

    Select a suggested time slot, or manually enter a date, start and end time.

  6. 6

    Enter a meeting Location, and Add a room or Search for one.

  7. 7

    Turn on the Teams meeting toggle to add online meeting information.

  8. 8

    Select Send to send the meeting invite.

To create a follow-up meeting, open the existing appointment and a new appointment, then drag and drop attendees.

Outlook meetings can be automated and managed programmatically using Microsoft Graph API.

Glossary

words on this page
Teams meetingAn online meeting scheduled and hosted through Microsoft Teams, integrated within Outlook.ExampleYou can join the weekly project update directly from the Teams meeting link in your Outlook calendar.

The real tasks

5 of them
Prepare the candidate's talking points and send them to the small team and the scheduler before each interview.
Prepare and send the meeting agenda and briefing pack before executive-level meetings so attendees arrive ready to decide.
Prepare and send a concise pre-meeting memo and agenda to counsel and clients so the attorney can run the case strategy call efficiently.
Prepare the evidence pack (emails, notes, attendance) before a performance review so I can justify recommendations.
Prepare and send the agenda and key documents before case conferencing so the team arrives prepared to make decisions.

Who does this

5 roles
Campaign ManagerExecutive AssistantOffice ManagerLegal AssistantSocial Worker

Questions people ask

honest answers

Because you rarely think 'I want the redaction tool'. You think 'I have to share this without leaking the client's details'. Start from the need, and the feature finds you.

Real. Every job here was drawn from what people in real roles were actually seen doing in Outlook — not a feature checklist.

No. Each page gives you a ready prompt you can paste into an AI assistant, plus the plain steps to do it yourself. Start with either — the goal is the finished job, not the tool.