◆ PowerPoint · present

Audit Documentation

Create an accessible one-page PDF handout of the show summary with a headline, three bullets on themes and learning po…

2heights
4tasks
2roles do it
See the prompt↓More present workflows

The same job, four prompts

do it · improve it · decide · become
AExecute — “help me do it”Create an accessible one-page PDF handout of the show summary with a headline, three bullets on…+
Create an accessible one-page PDF handout of the show summary with a headline, three bullets on themes and learning points, and alt text for images so schools and community partners can download and use it.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.
BImprove — “do it better”Before exporting, make the PDF genuinely accessible: add clear alt text to every image, use…+
Before exporting, make the PDF genuinely accessible: add clear alt text to every image, use heading styles, ensure sufficient colour contrast, include contact and booking instructions on the first page, and export as an accessible PDF for schools and partners.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

How to do it

the tool · the steps · what to avoid
The tool
Presentation View

Presentation View allows you to see your speaker notes and control your presentation while the audience sees only the slides.

  1. 1

    Open your presentation in PowerPoint.

  2. 2

    Select the Slide Show tab.

  3. 3

    In the Monitors section, ensure the Use Presenter View checkbox is selected.

    NoteIf this option is greyed out, check your display settings.

  4. 4

    In the Start Slide Show group, select From Beginning.

    Best practiceTo practice Presenter View with only one screen, press Alt+F5 to start the slideshow.

  5. 5

    Use the navigation arrows to go forward and backward through your slides.

  6. 6

    Select the thumbnail strip to move quickly between slides.

  7. 7

    Select Grid view to see all slides at once.

  8. 8

    Click the round, red button to record your narration and slide timings.

    NoteA three-second countdown will precede the recording.

Practice is key to a great presentation; use Presenter View to rehearse with your notes.

PowerPoint presentations can be automated via VBA or Office Scripts for tasks like slide creation or content updates.

Glossary

words on this page
Presenter ViewA special display mode that helps you present by showing notes, the current slide, and the next slide.ExampleWith Presenter View, you see your notes on one screen while the audience only sees the current slide on another.
Slide ShowA presentation mode that displays slides sequentially, often full-screen, for an audience.ExampleDuring the meeting, the presenter clicked through the slides one by one for everyone to see.
Grid viewA display option that shows all slides as thumbnails, making it easy to rearrange and organize them.ExampleIn Grid view, you drag and drop slide thumbnails to quickly reorder your entire presentation.

The real tasks

2 of them
Create the accessible PDF handout of the show summary to send to schools and community partners.
Create an audit-pack that walks an external auditor through evidence, with notes and timestamps, so inspections proceed without delays.

Who does this

2 roles
Regulatory Affairs AnalystMuseum Curator

Questions people ask

honest answers

Because you rarely think 'I want the redaction tool'. You think 'I have to share this without leaking the client's details'. Start from the need, and the feature finds you.

Real. Every job here was drawn from what people in real roles were actually seen doing in PowerPoint — not a feature checklist.

No. Each page gives you a ready prompt you can paste into an AI assistant, plus the plain steps to do it yourself. Start with either — the goal is the finished job, not the tool.