◆ PowerPoint · present

Run Practice

Run the deck through a rehearsal with timings and voiceover after final corrections and save the recorded run so we ca…

2heights
6tasks
3roles do it
See the prompt↓More present workflows

The same job, four prompts

do it · improve it · decide · become
AExecute — “help me do it”Run the deck through a rehearsal with timings and voiceover after final corrections and save…+
Run the deck through a rehearsal with timings and voiceover after final corrections and save the recorded run so we can confirm the readaloud version matches the approved copy.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.
BImprove — “do it better”Perform a full rehearsal with timings and recorded voiceover, flag any lines where spoken text…+
Perform a full rehearsal with timings and recorded voiceover, flag any lines where spoken text differs from approved copy, attach timestamps and slide references in the notes, and produce a short log of mismatches for the presenter to re-record or for the editor to correct in the slides.
when the reply comes backPush once: ask it to sharpen the weakest part, and to say what it assumed.

How to do it

the tool · the steps · what to avoid
The tool
Presentation View

Presentation View allows you to see your speaker notes and control your presentation while the audience sees only the slides.

  1. 1

    Open your presentation in PowerPoint.

  2. 2

    Select the Slide Show tab.

  3. 3

    In the Monitors section, ensure the Use Presenter View checkbox is selected.

    NoteIf this option is greyed out, check your display settings.

  4. 4

    In the Start Slide Show group, select From Beginning.

    Best practiceTo practice Presenter View with only one screen, press Alt+F5 to start the slideshow.

  5. 5

    Use the navigation arrows to go forward and backward through your slides.

  6. 6

    Select the thumbnail strip to move quickly between slides.

  7. 7

    Select Grid view to see all slides at once.

  8. 8

    Click the round, red button to record your narration and slide timings.

    NoteA three-second countdown will precede the recording.

Practice is key to a great presentation; use Presenter View to rehearse with your notes.

PowerPoint presentations can be automated via VBA or Office Scripts for tasks like slide creation or content updates.

Glossary

words on this page
Presenter ViewA special display mode that helps you present by showing notes, the current slide, and the next slide.ExampleWith Presenter View, you see your notes on one screen while the audience only sees the current slide on another.
Slide ShowA presentation mode that displays slides sequentially, often full-screen, for an audience.ExampleDuring the meeting, the presenter clicked through the slides one by one for everyone to see.
Grid viewA display option that shows all slides as thumbnails, making it easy to rearrange and organize them.ExampleIn Grid view, you drag and drop slide thumbnails to quickly reorder your entire presentation.

The real tasks

3 of them
Run the deck through a rehearsal with timings and voiceover to confirm the readaloud version reflects all final corrections.
Run a rehearsal recording of the store training so district trainers can follow the timings and voice notes later.
Run the deck through a timed rehearsal and presenter view so the session fits the one-hour slot with time for Q&A.

Who does this

3 roles
Copy EditorStore SupervisorTechnical Writer

Questions people ask

honest answers

Because you rarely think 'I want the redaction tool'. You think 'I have to share this without leaking the client's details'. Start from the need, and the feature finds you.

Real. Every job here was drawn from what people in real roles were actually seen doing in PowerPoint — not a feature checklist.

No. Each page gives you a ready prompt you can paste into an AI assistant, plus the plain steps to do it yourself. Start with either — the goal is the finished job, not the tool.